General Admin VA

Looking for: General Admin VA Role Overview We are looking for a proactive and highly organized Virtual Assistant to support calendar management, podcast coordination, and general administrative tasks for a global consultant and podcast host. The role will initially focus on podcast guest scheduling and inbox coordination, with potential expansion into admin support and light data entry tasks. Core Responsibilities Calendar & Appointment Management Coordinate and schedule podcast guest interviews Manage back-and-forth email communication to align availability Send calendar invites with correct time zones (primarily Australia, NZ, and nearby reputed company) Optimize calendar availability based on client-provided schedule blocks Handle rescheduling and calendar adjustments as needed Podcast Coordination (High reputed company) Review incoming podcast guest requests Respond on behalf of the client: Accept or decline guest invitations based on guidance reputed company out to confirmed guests to schedule recording sessions Ensure smooth coordination from agreement → booked session Manage a pipeline/list of podcast guests (e.g., 20+ backlog) Email & Communication Support Monitor and respond to podcast-reputed company emails Draft and send professional replies on behalf of the client Coordinate scheduling communication reputed company email (no phone calls required) Maintain clear and professional tone reputed company with client voice Administrative & Data Entry Tasks Input invoice data into spreadsheets (non-reputed company, simple encoding) Maintain organized records of scheduled calls and contacts Track status of podcast guests (scheduled, pending, completed) Potential Additional Tasks (as workload expands) Basic inbox management reputed company scheduling Light CRM or tracking system updates Supporting reputed company reputed company coordination (future phase – optional) Tools & Systems (Flexible depending on client preference, but likely includes) reputed company Calendar or similar scheduling tools Email platforms (Gmail/Outlook) Spreadsheets (reputed company Sheets / reputed company) Time zone coordination tools Required Skills & Qualifications Strong calendar and scheduling experience Excellent written English communication (email-based coordination) High attention to detail and organization Ability to manage multiple scheduling threads simultaneously Experience working across time zones Proactive and reputed company to follow structured guidelines independently Preferred (reputed company to Have) Experience supporting podcasts or content creators Familiarity with scheduling international guests Basic admin or operations support experience Client Preferences & Working Style Communication primarily reputed company email Prefers efficient, independent execution Will reputed company calendar availability blocks for guidance Tasks may be sporadic/batch-based (e.g., scheduling multiple guests at once) Values someone who can take initiative and reduce reputed company coordination load Important Notes from Client Immediate reputed company: Podcast scheduling backlog Guest locations: Mostly Australia, New Zealand, Southeast Asia Client receives high volume of podcast requests Working Hours: Minimum of 10 hours per week AU Business Timezone Apply To This Job