[Remote] Project Coordinator

Note: The job is a remote job and is open to candidates in USA. Singer Equipment Company is a leader in the food equipment industry, dedicated to cultivating partnerships and amplifying success. The Project Coordinator will support the Contract Sales team by managing project execution, ensuring effective communication, and coordinating logistics for customer service calls.

Responsibilities

• Partner with and work along side Project Managers for successful execution of jobs
• Submit paperwork for new job set up and handoff to purchasing
• Ensure job tasks are completed throughout the life of the project
• Make sure all documents and data are appropriately entered and uploaded
• Enter and track financials throughout the project
• Tracking
• Ensure project is on target to hit dates by tracking all equipment to intended destination
• Tracking and Coordinating/Communicating Direct Ships to whoever is receiving it, meaning Customer, GC, Installer, Service Company, etc
• Manage Cutbook Updates as changes occur on jobs
• Pick Tickets- Responsible for distributing documents to appropriate team members for what items the warehouse personnel needs to prep for shipment
• Arrange, coordinate and schedule deliveries for all jobs and single shipments. Work closely with warehouse personnel to verify skid counts, weight, and truck scheduling
• Obtain multiple quotes to ensure best price for shipment
• Handle any damaged freight claims for items
• Assist with getting canceled items returned to the factory
• Assist with coordinating installers for dates on site
• Prepare all close out documents for jobs nearing completion
• Distribute all equipment manuals
• Prepare warranty information and serial #’s for all equipment supplied
• Schedule all start up’s and demonstrations for equipment
• Assist Customers with service issues during job Turnover and throughout the warranty period of equipment

Skills

• Ability to multi-task and work in a fast-paced environment
• Proficient in Microsoft programs
• Knowledge of AutoQuotes, Prelude, or QuickBase a plus
• Ability to work independently with minimal supervision and as part of a team
• Strong communication skills, both oral and written
• Strong relationship building skills with customers, manufacturers, co-workers, and vendors
• Exceptional organizational skills and strong attention to detail
• Excellent customer service attitude
• Critical thinking and problem solving

Benefits

• Medical
• Dental
• Vision
• Short term and long-term disability
• 401K with company match
• Group life insurance
• Flexible spending
• Paid time off
• Paid holidays

Company Overview