Quality Assurance Records Analyst

Donor Network of Arizona is seeking a Quality Assurance Records Analyst to perform quality assurance reviews of donor records according to established standards and regulatory requirements. The role involves ensuring compliance, resolving discrepancies, and supporting quality improvement initiatives within the organization.

Responsibilities

• Performs daily quality assurance review of donor charts and associated data entry to ensure accuracy, timely completion and compliance with DNA Standard Operating Procedures (SOPs) and regulatory requirements
• Compiles, monitors, and processes donor record documentation to ensure a complete donor record
• Ensures adequate resolution of any identified discrepancies or documentation errors
• Consults with appropriate resources as necessary to obtain required relevant donor information
• Maintains real-time documentation of donor chart status, for traceability and ability to readily identify pending items
• Ensures that all necessary follow-up information is obtained, as required by DNA tissue and eye processing partners, transplant centers, regulatory bodies, and DNA Standard Operating Procedures
• Performs daily review and timely resolution of information requests received from affiliated tissue and eye processors, organ transplant centers, and research partners
• Ensures timely resolution of ongoing information requests / pending log items from affiliated tissue and eye processors
• Acts as a primary quality liaison for assigned processor and/or transplant programs
• Supports the use of quality systems and improvement initiatives related to donor record integrity, process effectiveness and efficiency, and overall fulfillment of the Donor Network of Arizona mission and goals
• Consistently demonstrates the use of good documentation practices
• Resolves assigned donor record review findings accurately and within the pre-established timeframes
• Resolves assigned nonconformance corrective / preventive action items accurately, thoroughly, and within the pre-established timeframes
• Logs nonconformances in an appropriate manner for identified deficiencies, accurately documenting the occurrence within the quality management software
• Participates in the quality improvement process within DNA, as defined in the Skill Set / Competency section
• Actively shares ideas for improvement in a positive manner
• Maintain open verbal and written communication and works collaboratively with internal and external colleagues
• Regularly communicates with department leadership regarding issues that may impact the effective and efficient performance of the QA process, including but not limited to recurring chart errors and pending follow-up items
• Fosters healthy working relationships between DNA departments and outside organizations
• Keeps current with QARA level-specific standards and regulations, such as FDA regulations, EBAA Standards, AATB Standards, and UNOS/OPTN Policies
• Actively participates in continuing education Quality Assurance Records Analyst opportunities, including QA specific training sessions, DNA organizational offerings, and external webinars, conferences, and classes
• Completes assigned SOP learning events within pre-established timeframes
• Acts as a role model for the Quality and Regulatory Compliance team and all of DNA by supporting, reinforcing, and exhibiting behaviors consistent with the core values of DNA
• Performs other duties as requested or required by Quality Department Leadership

Skills

• High School Diploma or GED
• 0 - 6 Months experience
• General knowledge of biological sciences
• General knowledge of medical terminology
• Bachelor's Degree
• 2+ Years' experience

Benefits

• Annual organizational incentive program
• Medical, dental & vision insurance
• Paid life and long-term disability insurance
• Voluntary life insurance options
• 403(b) employer match and profit sharing
• Tuition assistance program
• Employee wellness & assistance programs
• Inclusive culture – consistently recognized as a top workplace in Arizona.
• Tobacco-free, drug-free workplace

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