[Remote] alent Coordinator (UGC & Video Production)
Note: The job is a remote job and is open to candidates in USA. RejuvaCare is seeking a Talent Coordinator to join their Creative Department. This role involves finding and managing actors and UGC creators to ensure a smooth workflow for various creative projects, acting as a liaison between teams and ensuring timely deliveries and quality standards.
Responsibilities
- Continuously search for new actors and UGC creators on Fiverr, Upwork, Backstage, X, TikTok, Instagram, etc
- Build and maintain an updated Talent Roster with availability, rates, languages, and past performance
- Evaluate demo reels, portfolios, sample videos, accents, and suitability for RejuvaCare’s products
- Contact actors, negotiate rates, lock in deadlines, and handle all communication
- Send scripts, shot lists, briefs, B-Roll guides, and required instructions
- Ensure actors deliver footage on time and according to technical specs
- Follow up with creators if content needs revisions or reshoots
- Coordinate all actor-related tasks using Asana
- Organize and store footage correctly in Google Drive
- Oversee upload pipelines and approvals in Frame.io
- Maintain internal communication with teams through Slack
- Review raw footage for basic quality standards: Resolution, Framing, Audio clarity, Lighting, Performance delivery
- Communicate technical adjustments to actors when needed
- Help organize casting lists for specific campaigns
- Assist the Creative Strategists in matching actors to the right product/avatar
- Provide availability and ETA reports for ongoing productions
Skills
- High-level English (conversational + written) — daily communication with actors
- Excellent communication and organization skills
- Experience coordinating people (talent, freelancers, creators, clients, or similar)
- Ability to understand and explain basic video requirements (lighting, audio, framing)
- Comfortable with: Asana, Google Drive, Frame.io, Slack
- Strong attention to detail and follow-up capacity
- Ability to work under pressure and manage multiple deadlines
- Previous experience in video production
- Casting coordination
- UGC content pipelines
- Influencer or creator management
- Awareness of Meta/TikTok ad trends
- Understanding of UGC-style filming and briefs
- Speed of actor sourcing for new roles
- On-time actor deliveries
- Quality of footage delivered
- Accuracy of communication and coordination
- Actor roster growth per month
Company Overview