Executive Assistant
Job title: Executive Assistant in New York City, NY at Andover Properties
Company: Andover Properties
Job description: Executive AssistantSalary: 85,000-95,000Job TypeFull-timeJob DescriptionWe are looking for an Executive Assistant to join our team of EAs who perform a variety of administrative and personal tasks for our company’s senior-level executives. This position is both in-person and remote. To be considered for this role, you must have the ability to maintain flexibility, confidentiality and professionalism at all times. Excellent computer skills are essential. Must enjoy a fast-paced environment with a variety of activities in each day. Great people skills are necessary as it requires interacting with clients, co-workers, and vendors on a daily basis. We are looking for an individual who wants a permanent position with long-term opportunities for growth.Qualifications
- High school (required)
- Bachelor’s (preferred)
- Minimum 5 years administrative experience
- Advanced in Microsoft Word, Excel and PowerPoint, Outlook Calendar, Adobe
- Type 80-90 wpm minimum
- Requires strong computer and Internet research skills, flexibility and excellent interpersonal skills
- US work authorization (required)
- Screens incoming phone calls to the corporate office and routes the calls appropriately
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications
- Organizing meetings, including scheduling, and sending reminders
- Coordinating executive’s schedule with other assistants and other parties
- Coordinating travel arrangements (both domestic and international)
- Contributing member of Administrative Team; provides back-up administrative support for others as needed; participates in various administrative/research team projects within the organization.
- Troubleshoots office devices that need minor attention or contact IT for assistance with major issues
- Ordering supplies, maintaining the organization and cleanliness of the corporate office.
- Run errands
- Special projects
- Maintain a positive attitude and willingness to work with all team members
- Proven experience as an administrative assistant, executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office - Intermediate knowledge of Excel
- Exemplary planning and time management skills
- Up to date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level written communications skills
- Attention to detail as it pertains to various time zones and scheduling
- Discretion and confidentiality
- Able to expand or enhance a certain task and not just follow instructions as they are provided.
- Have good communication skills, be reliable and honest
- The ability to work alone or in a team environment.
- Superb command of English language
- General tech savvy and proficiency in Microsoft and Apple products
- Outstanding organizational and time management skills
- Valid driver's license required
- Monday to Friday
- On call
- Weekend availability