Administrative Assistant
Job title: Administrative Assistant in Phoenix, AZ at Three Saints Bay
Company: Three Saints Bay
Job description: GVI, Inc, a Federal Government Contractor industry leader, is seeking an Administrative Assistant/Junior Business Operations specialist to effectively and efficiently support Naval Sea Logistics Command by providing general administrative support at its Mechanicsburg, PA, location.Primary Responsibilities:
- Perform administrative/technical support as directed.
- Apply skills and knowledge in data management, document control, computer support, project control, and related areas to individual and team efforts.
- Perform data input and tracking in MS Excel database.
- Building Access Control (Back-up): Access to this facility is restricted to escorted and pre-approved visitors only. Requires the ability to perform access control duties to ensure only properly escorted/vetted visitors gain access to the building. Greets and welcomes guests, ensures that guests sign in and receive the appropriate visitor credentials, and ensures that guests reach their host or point of contact (POC). Provide general support to all command visitors. A silent alarm (panic button) will be available for emergency use in the event of an unauthorized intrusion; this responsibility requires the use of sound judgment in controlling entry to the facility.
- Receipt and Distribution of Deliveries/Correspondence: Sort and distribute incoming mail, USPS, FedEx, and other delivery packages, and assist with preparation and coordination of mailing and outgoing office correspondence and packages. Record outgoing packages and reconcile received invoices. Properly handle sensitive packages. Facilitate and ensure deliveries and visitors reach their destination.
- Administrative Support: These duties include: answering, screening, and transferring inbound phone calls; general clerical duties including proficiency with Microsoft Office Suite, photocopying, faxing and mailing; assisting with Records Management functions (maintaining and retrieving electronic and hard copy documents from filing systems); scheduling and coordinating meetings; recording, compiling, transcribing and distributing minutes of meetings; scheduling conference rooms; documenting, reviewing and formatting of procurement requests.
- US Citizen.
- Active Secret Clearance.
- Minimum of High School Diploma or equivalent.
- Minimum of one-year experience as an Administrative Assistant.
- Personal computer literate with knowledge of email, word processing and spreadsheets.
- Experience with common office equipment, e.g. fax machines, copiers, projectors and PC printers.