Bookkeeper (Full-Time, Remote Possible - US-Based)

About Us

We are a growing architectural lighting design firm based in New York City, specializing in innovative and high-quality lighting design solutions. As a small team (5-10 people), we value collaboration, precision, and efficiency in all aspects of our work. We are looking for a detail-oriented Bookkeeper / Finance Manager to join our team full-time. This role will primarily focus on financial management (80%), with some light administrative duties (20%). Experience with BQE Core is highly preferred.

Responsibilities

Finance & Bookkeeping (80%) • Manage day-to-day bookkeeping, including accounts payable and receivable. • Prepare and issue invoices, including posting to third-party payment portals such as Coupa. • Prepare and analyze financial reports. • Oversee cash flow management and assist in budgeting and forecasting. • Process payroll and manage employee expense reimbursements. • Ensure sales tax compliance in coordination with external accountants. • Provide required information for external accountants for their use in preparing tax returns. • Maintain financial records in BQE Core software. Administrative Support (20%) • Management of outside vendors such as payroll and benefits, landlord, phones, etc. • Obtaining and renewing certificates of insurance for clients. • Support HR-related administrative tasks, such as benefits coordination and onboarding paperwork. • Help coordinate office-related operations, including software subscriptions and insurance renewals. Qualifications • Proven experience as a Bookkeeper, Finance Manager, or similar role in a small professional services firm, or suitable educational background and training. • Proficiency in BQE Core (highly preferred) or other project-based accounting software. • Strong knowledge of bookkeeping principles, GAAP, and financial reporting. • Experience with payroll processing and tax compliance. • Excellent organizational and multitasking abilities. • Strong communication skills and ability to work independently in a small team environment. • Experience in an architecture, design, or consulting firm is a plus. • Must be legally authorized to work in the US. Location & Work Environment • This is a full-time position based in New York City. • We are open to remote candidates within the US, with a preference for candidates located closer to New York City. Compensation & Benefits • Salary between $75,000 and $95,000 per year, depending on experience and qualifications. • Full benefits package including holiday / PTO, health insurance, and retirement plan options. • Flexible work environment. • Opportunity to be part of a growing and dynamic design firm.

How to Apply

Please submit your resume and a brief cover letter outlining your experience and interest in the role. If you have experience with BQE Core, please highlight this in your application. Apply Job!