Exec/Admin Assistant, Enterprise Portfolio & Program Management

You Lead the Way. We’ve Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally. At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong. Join Team Amex and lets lead the way together. How we serve... our customers is constantly evolving and is a challenge we gladly accept. Whether you’re finding new ways to prevent identity fraud or enabling customers to start a new business, you can work with one of the most valuable data sets in the world to identify insights and actions that can have a meaningful impact on our customers and our business. And, with opportunities to learn from leaders who have defined the course of our industry, you can grow your career and define your own path. Find your place in risk and analytics on #TeamAmex. Executive Assistant to the VP, Product Inclusion and Portfolio Management. Responsible for providing an exceptional standard of support for VP and team, will work autonomously and efficiently, anticipating the leader’s needs and “connecting the dots” behind the scenes. Looking for candidate that is highly energetic, organized, flexible and credible and used to working in a fast, and at times high pressure environment with numerous conflicting priorities. This role will report into Vice President, Product Inclusion and Portfolio Management. This role will support three Vice Presidents. Primary Responsibilities • Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones. • Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events. • Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies. • Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend. • Organizing new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities. • Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations • In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events. • Support of adhoc special project which may be confidential and sensitive in nature. • Support Employee Engagement initiatives, Sr. Leader / team updates and other Digital Portfolio & Program Management-related projects as needed. Required Qualifications • Ability to work under pressure, to tight deadlines and with strong attention to detail. • Strong maturity with ability to effectively prioritize VP office responsibilities. • Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information. • Team player who is dependable and enthusiastic. • Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (will work with VP’s email). • Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills. • Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, Brassring, and the IT Service Catalog. Salary Range: $24.05 to $48.10 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: • Competitive base salaries • Bonus incentives • 6% Company Match on retirement savings plan • Free financial coaching and financial well-being support • Comprehensive medical, dental, vision, life insurance, and disability benefits • Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need • 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy • Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) • Free and confidential counseling support through our Healthy Minds program • Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. Thats why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters Apply Job!