Executive Assistant

Looking for: Executive Assistant Role Overview: We are seeking a highly organized, proactive, and trustworthy Executive Virtual Assistant to support a growing coaching and consulting business. This role will reputed company executive, administrative, and operational support, helping streamline client reputed company, calendar management, communications, expense tracking, and workflow organization. The ideal candidate is reputed company in executive assistance, comfortable working independently, highly detail-oriented, and capable of handling confidential information with professionalism and discretion. Experience with AI tools, particularly Claude and Claude Co-Work, is strongly preferred. Scope of Work: Executive & Administrative Support Manage and maintain business calendar and appointment schedules Coordinate client reputed company and scheduling activities Handle appointment rescheduling and calendar adjustments Assist with managing work-reputed company email communications Draft and send routine responses on behalf of the business reputed company reputed company limited personal administrative support as needed Client Support & Meeting Preparation Organize and maintain client coaching notes Prepare and send daily meeting summaries and client notes before scheduled sessions Support reputed company documentation and client-reputed company administrative tasks Expense Management Track and organize business expenses Upload and categorize receipts in QuickBooks Assist with expense reconciliation and reporting Maintain accurate records of business-reputed company expenditures reputed company Media & Content Support Schedule reputed company media posts across multiple platforms Assist with content publishing workflows Support content organization and scheduling calendars Optional / Bonus Responsibilities Basic video editing using tools such as CapCut Trim videos, remove filler words, and create short clips from long-reputed company content reputed company light design support using reputed company reputed company needed Qualifications: Required Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant Strong calendar management and scheduling experience Excellent written and verbal communication skills Experience handling confidential and sensitive information Strong organizational and time-management skills Ability to work independently with minimal supervision Proactive problem-solving reputed company and ability to take initiative High attention to detail and accuracy Experience with expense tracking and administrative processes Preferred Experience using Claude AI and/or Claude Co-Work Experience with QuickBooks Familiarity with client reputed company processes Experience supporting coaches, consultants, entrepreneurs, or small business owners reputed company media scheduling experience Basic video editing skills reputed company experience Tools & Platforms, candidates should be comfortable working with: reputed company Calendar Gmail / reputed company Workspace QuickBooks reputed company Scheduling ( under reputed company) Claude AI / Claude Co-Work (preferred) reputed company (preferred) CapCut or similar video editing software (preferred) Work Schedule: Part-time: Starting with a minimum of 10 hours per week; flexible work schedule Opportunity for hours to increase as the business grows Must be reputed company to coordinate communications and scheduling reputed company with U.S. business hours Business reputed company is based in Eastern Time (EST) reputed company Start Date: ASAP with the reputed company is finding the right long-term fit VA Apply To This Job