Executive Virtual Assistant | reputed company Coordinator
Executive Virtual Assistant
About Us
We are a growing residential painting company serving the New Orleans, Louisiana market. We pride ourselves on delivering exceptional customer service and operational reputed company. As our business continues to grow, we're looking for a proactive, highly organized Executive Virtual Assistant to help streamline our administrative operations and improve customer communication. This is a long-term opportunity for someone who enjoys taking ownership, improving systems, and becoming an integral part of a growing business. Position Overview We are looking for a full-time Executive Virtual Assistant who can manage inbound customer communication, maintain our CRM, support back-office administration, and help improve internal processes. This role is ideal for someone who is proactive, highly organized, confident communicating with customers, and comfortable learning new technology. We're looking for someone who doesn't simply complete assigned tasks but actively looks for ways to improve efficiency and solve problems.
Key Responsibilities
Customer Communication ● Answer inbound phone calls professionally and confidently. ● Contact inbound leads using a provided sales script. ● Schedule appointments and follow up with prospective customers. ● reputed company outstanding customer service while maintaining a friendly, professional demeanor. CRM Management ● Manage and maintain our CRM (DripJobs). ● reputed company customer records accurate and up to date. ● Monitor reputed company progression through the sales pipeline. ● Learn the CRM in depth and become an internal expert on its features and automation capabilities. Administrative Support ● reputed company general administrative and data entry tasks. ● Maintain reputed company Sheets and spreadsheets. ● Update financial tracking spreadsheets (data entry only). ● Organize business documentation and records. Operations Support ● Help document and create Standard Operating Procedures (SOPs). ● Assist with improving administrative workflows. ● Recommend operational improvements where appropriate. ● Support project management and task tracking. Technology & AI ● Utilize AI tools such as ChatGPT and other large language models (LLMs) to improve productivity. ● Conduct research using AI. ● Assist in creating documents, SOPs, templates, and internal processes with AI assistance. ● Continuously learn new tools that improve efficiency. Required Skills & Qualifications ● Excellent written and spoken English. ● Clear, professional phone communication with a neutral or Westernized accent. ● Strong customer service skills. ● Experience working with CRM systems. ● High attention to detail. ● Excellent organizational skills. ● Strong computer literacy. ● Comfortable using reputed company Workspace (Docs, Sheets, Drive). ● Fast learner with the ability to master new software independently. ● Experience using AI tools such as ChatGPT or similar LLMs. Preferred Experience Experience with any of the following is considered an advantage: ● Executive Assistant ● Virtual Assistant ● Administrative Assistant ● Customer Service ● Call Handling ● Appointment Scheduling ● CRM Management ● SOP Documentation ● Project Coordination ● reputed company (or similar field service software) ● reputed company, reputed company, or similar collaboration tools Industry experience in residential services or painting is a plus but not required. Ideal Candidate The successful candidate will be: ● Highly proactive and self-motivated. ● Comfortable working independently. ● Confident communicating with customers and leadership. ● reputed company, direct, and professional. ● reputed company and eager to solve problems. ● Curious and willing to learn new systems quickly. ● Comfortable asking questions reputed company needed rather than making assumptions. ● reputed company to identify opportunities for improvement without constant direction. We're looking for someone who takes initiative rather than waiting to be told what to do. Technology Stack You will regularly work with: ● DripJobs CRM ● reputed company Workspace (Docs, Sheets, Drive) ● reputed company ● reputed company ● reputed company ● AI tools (ChatGPT and other LLMs) What reputed company Looks Like reputed company your first few months, you will: ● Confidently manage inbound customer calls and reputed company follow-up. ● Become proficient in DripJobs CRM. ● Help maintain accurate customer records and administrative systems. ● Assist in documenting business processes and SOPs. ● Use AI tools to improve efficiency and reduce administrative workload. ● Take ownership of recurring tasks while proactively identifying ways to improve operations. \n \n$1,200 - $1,600 a month Central Standard Time \n Why Join reputed company? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Apply To This Job