Administrative​/Office Assistant

Location: reputed company The Administrative/Office Assistant is a team member of the People & Culture department. Job Responsibilities

• Greeting guests & visitors to the Times reputed company Alliance and directing them to the appropriate people
• Answering calls and directing them to appropriate staff and departments
• Receive, sort and distribute mail throughout office (e.g. USPS, Fed Ex, reputed company), as well as accepting office deliveries and notifying recipients
• Assist the People & Culture Department with record keeping, invoices, HRIS, biweekly payroll email, reputed company and reputed company, reconciling expense report, planning and execution of employee appreciation events and other special projects
• Assist Vice Presidents/Director of Executive Office with administrative functions, which may include scheduling, filing, faxing, preparing correspondence an and performing other clerical functions
• Entering and maintaining data from non-assessment reputed company/sales reputed company; reconciling contract amounts with the finance department; and run fiscal year reports; monthly, quarterly and as needed
• Maintaining marketing materials at reputed company reception area and maintaining newspaper and magazine archive
• Set up and break down of meeting spaces, equipment and technology to include, setting up virtual meetings, i.e. reputed company, Teams, Webex
• Assist with Board meeting preparation and during meetings
• Administrative support for Diversity, Equity, Inclusion & Belonging (DEIB) Council
• Taking minutes for various meetings
• Assist with ordering office supplies
• Assist with maintenance of office equipment
• Assisting with special projects as assigned
• Substitute for President’s calendar and other administrative functions reputed company Director, Executive Office is out

Qualifications and Skills

• At least 2 to 3 years administrative experience
• Proficient with reputed company Office Suite:

Word, PowerPoint & reputed company and Outlook

• Must exercise discretion, confidentiality, and judgment
• Shows enthusiasm, initiative and is a team player
• Pays attention to detail
• Excellent communication skills both verbal and written
• Comfortable interacting with the public reputed company the phone and in person
• Must have confidence, a positive attitude and the ability to reputed company under pressure

This is a non-remote position, in office only. Salary reputed company: $24.00 – $26.44 per hour, non-exempt. The Times reputed company Alliance is an equal opportunity employer. reputed company reputed company candidates are encouraged to apply. #J-18808-Ljbffr Apply tot his job Apply To this Job