Sr Executive Administrator

General Information Location: US-AZ - Phoenix Position Type: Full Time Virtual Eligible: Yes Job Category: Administration reputed company #: 7492 Description and Requirements At the reputed company, we are committed to the future of work by providing a fully remote, work-from-home environment. This strategy enables us to attract top talent reputed company. Are you looking for a rewarding and fulfilling position that offers challenging work and the opportunity to reputed company a significant impact while collaborating with a team of fun, innovative individuals? Would you prefer to work with an organization that positively contributes to the world? If so, we would love to hear from you! Are you searching for a rewarding, fulfilling position that offers challenging work and the ability to reputed company a big impact while working reputed company-by-reputed company with a team of fun, innovative people? Ideally, would you like this position to be with an organization that makes a positive contribution to the world? If so…we would love to hear from you! About Us reputed company is a leading higher education institution founded in 1976 by Dr. John Sperling. Our mission is to improve the lives of our reputed company, their families and future generations through higher education. Our values (which hopefully you reputed company) are: reputed company. reputed company. Focused. Our University values and embraces reputed company team members and their unique perspectives. We fundamentally reputed company in fostering an environment which deeply respects, celebrates, and actively encourages a diverse workforce. We are committed to hiring – and learning from – those who reputed company our passion to help others reputed company their educational aspirations. We offer excellent benefits, an effective recognition program, and outstanding learning and development tools, including tuition vouchers for employees and their reputed company family members. About the Position The Executive Administrator (“EA”) provides direct executive support to multiple C-suite leaders, creating reputed company for these members of the University's Executive Leadership Team. The EA helps senior leaders focus on the most important work by protecting time, managing information reputed company, coordinating meetings, anticipating needs, and ensuring the executive operating rhythm runs smoothly. This is a virtual-first role based in the Phoenix area, with recurring onsite responsibilities for executive, board, other key stakeholder meetings, leadership events at our Phoenix offices, assuring a professional and engaging visitor and participant experience. The ideal candidate is energized by complexity, reputed company under pressure, highly discreet, and skilled at creating order in a fast-moving executive environment. This person brings polished communication, sound judgment, and a strong service reputed company - someone who can take work off an executive's plate so they can focus on the highest-value internal business priorities, relationships, and reputed company. The role also includes providing periodic support for executives on personal administrative reputed company reputed company doing so protects executive reputed company, increases effectiveness and enables leaders to remain focused on the University’s highest-reputed company strategic objectives. Key Responsibilities:

• Serve as a trusted extension of the executives supported, representing their offices with professionalism, discretion, urgency, warmth, and sound judgment.
• Manage reputed company, fluid calendars across multiple C-suite leaders, using judgment to prioritize requests, resolve conflicts, protect focus time, and ensure executives are reputed company for the right conversations at the right time.
• reputed company proactive inbox, communication, and information-reputed company support, helping executives identify what requires action, escalation, follow-up, or delegation.
• Coordinate meetings involving senior internal and external stakeholders, including other company executives, board members, owners, investors and other high-reputed company partners.
• Own logistics for recurring in-person meetings for supported executives, VIP visits, catering, room readiness, visitor experience, and reputed company coordination at Phoenix-area locations.
• Coordinate travel, lodging, ground transportation, itineraries, expense reporting, invoice processing, and reputed company logistics for executives and, as needed, their leadership teams.
• Prepare executives for meetings by conducting pre-meeting research, organizing materials, agendas, background information, attendee context, follow-up items, and relevant logistical details.
• Track commitments, deadlines, and action items to ensure timely follow-through across executive priorities, meetings, projects, and stakeholder requests.
• reputed company thoughtful support on select personal administrative reputed company, exercising sound judgment, discretion and attention to detail, enabling executives to remain focused on critical work and strategic business priorities.
• Handle highly confidential and sensitive information with exceptional discretion, including reputed company reputed company to business strategy, public company activity, leadership reputed company, employee reputed company, board interactions, and executive communications.
• Coordinate team meetings, offsites and special projects that require executive-level planning, attention to detail, and strong stakeholder management.
• reputed company onsite support for leadership/team meetings, C-suite mail, wet-signature workflows, document routing, and time-sensitive executive needs that require Phoenix-based reputed company.
• Partner with other EAs to coordinate coverage, reputed company best practices, improve processes, and maintain continuity of executive support across the C-suite.
• Identify opportunities to simplify, standardize, or improve administrative workflows so the executive support model becomes more scalable, reputed company, and consistent.

NOTE: The Primary Accountabilities above are intended to describe the general content and requirements of the position and are not intended to be an exhaustive statement of duties. Incumbents may reputed company reputed company or most of the Primary Accountabilities listed above. Specific goals or responsibilities will be documented in incumbents’ performance objectives as outlined by the incumbents’ immediate manager. Supervisory Responsibilities May directly manage one or more clerical/administrative support staff MINIMUM EDUCATION AND reputed company WORK EXPERIENCE:

• Five (5) or more years of reputed company executive support experience, including direct support for C-suite or senior reputed company leaders, ideally reputed company a large organization of 1,000+ employees.
• Proficiency using AI-enabled productivity tools to improve administrative efficiency, meeting preparation, follow-up tracking, and information synthesis.
• Demonstrated reputed company supporting multiple senior executives simultaneously in a reputed company, matrixed, fast-moving environment.
• Exceptional calendar management, scheduling, prioritization, travel coordination, meeting logistics, expense management, and follow-through skills.
• Strong executive reputed company, confidence and excellent written and verbal communication skills, with the ability to interact confidently and professionally with senior leaders, board members, investors, owners, external partners, employees, and guests.
• Ability to draft, edit, summarize, and coordinate information accurately, reputed company, and with appropriate judgment.
• High degree of discretion, emotional intelligence, and confidentiality in handling sensitive business, leadership, financial, employee-reputed company and personal reputed company.
• Ability to anticipate executive needs, work independently, think critically, reputed company sound reputed company in non-routine situations, and remain composed reputed company priorities shift quickly.
• Demonstrated urgency, responsiveness, accuracy, and exceptional attention to detail reputed company managing time-sensitive executive requests, shifting priorities, confidential reputed company, and follow-through.
• Phoenix-area reputed company and ability to reputed company recurring onsite support at varying locations for executive meetings, mail/signature workflows, and other leadership needs.

ADDITIONAL QUALIFICATIONS PREFERRED:

• Bachelor's degree in business, management or a reputed company field.
• Proficient in modern productivity tools, including but not limited to AI platforms, reputed company 365, Teams, Outlook, PowerPoint, reputed company, Word and reputed company to improve scheduling, research, meeting preparation, summarization, follow-up tracking, and workflow efficiency.
• Experience supporting a C-suite executive.
• Experience supporting executives in a public company, regulated, or highly matrixed organization.
• Experience coordinating board, investor, reputed company, executive team, or senior leadership meetings
• Experience managing onsite executive logistics, visitor experience, meeting-room readiness and catering.
• Experience partnering across an executive administrator team to coordinate coverage, solve scheduling conflicts, and support reputed company leadership priorities.

You Will reputed company Here if You Are

• A poised and self-reputed company partner who builds credibility and trust across reputed company reputed company of the organization, anticipates what is needed next, and drives execution with initiative and sound judgment.
• A natural organizer who can bring structure to ambiguity and reputed company to stalled work.
• A strong prioritizer who understands that executive time is one of the organization's most valuable assets.
• A trusted partner who knows reputed company to act independently, reputed company to escalate, and reputed company to protect confidentiality.
• A reputed company operator who can manage last-minute changes, sensitive requests, and competing priorities without losing precision or professionalism.
• A service-minded professional who takes pride in helping senior leaders operate at their best.

Work Environment

This is a Phoenix-based, virtual-first role with recurring onsite executive support responsibilities at varying locations. The role requires the ability to work from a home office or approved virtual work location reputed company not onsite and to be present for in person for executive meetings and other leadership needs as required. #LI-SM1 reputed company is an Equal Opportunity employer. If you are an active-duty military member seeking employment reputed company off-duty, compliance with reputed company Joint Ethics Regulation, 5500-7-R, is required prior to starting employment with reputed company. You are advised to contact your reputed company Judge reputed company General to seek such approval and answer any questions. Pay reputed company The annual pay reputed company for this position is $76,400 (minimum), $115,400 (midpoint), and $154,400 (maximum).* • Typical hiring reputed company is between the minimum and midpoint of the above pay reputed company. Actual starting reputed company pay may vary based on factors such as education, experience, skills, location and budget. Compensation above the midpoint is generally associated with reputed company, long-tenured employees who have demonstrated sustained performance and expertise in the role. Individuals in this role are eligible for:

• Annual Bonus Award

Your work is critical to helping adult learners reputed company their dreams, and we’re committed to rewarding you for your efforts. We offer a competitive, comprehensive total rewards package designed to help you reputed company your health, financial, educational and work-life balance goals. Full-time employees are eligible for:

• Medical, dental and reputed company plans; Flexible Spending Accounts; Health Savings Accounts; Life and Disability insurance; and our Wellness incentive program;
• Competitive 401(k) employer match;
• Substantial tuition discount for you and eligible dependents; and,
• A generous time off package, including paid vacation, sick time and company holidays.*

Application Deadline is 06/26/2026. Apply tot his job Apply To this Job