Materials & Quoting Specialist

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in: Pewaukee, WI All remote locations. Application Deadline: July 3, 2026 or Posted Until Filled Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active. Job Summary The Materials & Quoting Specialist is responsible for managing and maintaining material data and market basket structures that support pricing, quoting, and order management activities. This role applies independent judgement to analyze product and material requirements, ensure data integrity, and support accurate pricing and quoting outcomes. Working cross-functionally with materials management, sales, and operations teams, the specialist executes material identification and creation processes, maintains product and pricing data, and resolves issues that impact quoting and order execution. This role identities opportunities to improve data quality, streamline workflows, and enhance the effectiveness of quoting and order management processes.

Responsibilities

Essential Functions Analyzes, develops, and maintains market basket structures that support pricing, quoting, and order management. Evaluates market basket content to ensure alignment with current product offerings, pricing, methodologies, and business objectives. Collaborates with sales, procurement, and supply chain, and operations teams to assess product changes, availability, and customer requirements, recommending updates to market basket configurations as needed. Maintains and optimizes market basket data within ERP and pricing system to ensure consistency, accuracy, and operational effectiveness. Conducts periodic reviews of material and basket data, identifies discrepancies, and implements corrective actions to improve data integrity and usability. Provides specialized product knowledge and technical guidance to internal and external stakeholders to support quoting, pricing, and customer solutions. Serves as a resource for resolving complex material, product, and pricing issues that impact customer transactions and business operations. Supports sales and business development efforts through the preparation of accurate quotations and product recommendations aligned with customer requirements. Executes material identification and creation activities, ensuring accurate product data and compliance with established standards and processes. Maintains advanced knowledge of assigned product categories, market trends, and business processes to support informed decision-making and continuous improvement initiatives. Identifies opportunities to streamline workflows, enhance data quality, and improve the effectiveness of quoting, pricing, and order management processes. Non-essential Functions Executes material identification, creation, and maintenance activities, ensuring accurate material descriptions, attributes, and pricing references. Monitors material data integrity across systems and supports alignment between material master records and market basket structures. Prepares and processes customer quotations in accordance with established pricing methodologies, market basket configurations, and business guidelines. Participates in trade shows, training programs, vender visits, and other professional development activities as assigned. Provides recommendations and operational input to pricing and purchasing teams regarding product evaluations, inventory considerations, pricing trends, and related business activities. Applies knowledge of SAP processes and system functionality to support quoting, order entry, and order management activities. Assists with special projects as needed. Performs other duties as assigned by supervisor or designate. Qualifications 4-year technical or engineering degree or equivalent experience preferred. Knowledge and technical competence in understanding of utility Natural Gas distribution and transmission systems preferred. Strong working knowledge of Microsoft Windows, Microsoft Office (Excel, Word, Access, and PowerPoint), internet, email, and SAP software preferred. Skills and Abilities Excellent customer service skills including being competent, accurate, responsive, and engaged. Excellent interpersonal, written, and verbal communication and customer service skills preferred. Ability to effectively plan, organize, and present. Excellent attention to detail and organizational skills. Physical Requirements Frequency at which you would carry/lift in a typical day: Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100% Lift from Waist: Apply To This Job