Data Entry Specialist – Grant Management & Health Data Integrity – Full‑Time Remote Position at arenaflex

About arenaflex

arenaflex is a leading health‑focused organization dedicated to advancing health equity and delivering compassionate care to LGBTQ+ communities across the Tri‑State area. With a mission rooted in health justice, arenaflex combines cutting‑edge technology, evidence‑based practices, and a deeply inclusive culture to create a supportive environment for both patients and staff. As a dynamic, mission‑driven employer, arenaflex invests heavily in professional development, employee well‑being, and community impact, ensuring that every team member feels valued, empowered, and equipped to make a meaningful difference.

Why This Role Matters

In the fast‑moving world of grant‑funded health initiatives, accurate data collection and management are the lifeblood of program success. As a Data Entry Specialist at arenaflex, you will be the guardian of data integrity, ensuring that every grant‑related entry is precise, timely, and compliant with regulatory standards. Your work will directly influence the organization’s ability to secure future funding, demonstrate impact, and ultimately improve health outcomes for the communities we serve.

Key Responsibilities

Primary Duties

• Accurately input grant‑related data into the ESHARE and AIRS systems, adhering to established protocols, deadlines, and data‑entry guidelines.
• Perform manual chart reviews and transcribe information from service forms completed by direct service staff, ensuring completeness and fidelity of each record.
• Review and verify entered data for consistency, flagging discrepancies and correcting errors to maintain the highest level of data integrity.
• Maintain comprehensive records of grant‑related information, supporting reporting requirements and audit readiness.
• Conduct regular quality‑control checks using Excel trackers and other analytical tools to identify gaps in care, overdue services, or data anomalies.
• Collaborate closely with grant managers, program coordinators, and IT specialists to resolve data‑related issues, provide status updates, and streamline workflows.
• Develop and update data‑tracking systems, dashboards, and documentation to monitor progress toward grant deliverables and performance metrics.
• Assist in preparing data summaries for internal reviews, external funder reports, and compliance audits.
• Participate in continuous‑improvement initiatives, offering suggestions for process enhancements, automation opportunities, and best‑practice adoption.

Essential Qualifications

• Education: High school diploma or equivalent; coursework or certification in data entry, health informatics, or grant management is a plus.
• Experience: Minimum of 1 + year in data entry or related administrative roles, with a proven track record of accuracy, deadline adherence, and meticulous attention to detail.
• Technical Proficiency: Strong command of Microsoft Office Suite—especially Excel (pivot tables, formulas, data validation), Word, Outlook, Teams—and familiarity with Adobe Acrobat for PDF handling.
• Geographic Requirement: Residency within the Tri‑State area (New York, New Jersey, Connecticut) to support occasional on‑site collaboration.
• Communication: Excellent written and verbal communication skills, enabling clear articulation of data issues and collaborative problem‑solving.

Preferred Qualifications & Skills

• Experience with grant‑management platforms such as ESHARE or AIRS, or similar data‑capture systems.
• Knowledge of health‑care terminology, HIPAA regulations, and confidentiality protocols.
• Demonstrated ability to design and maintain data‑tracking spreadsheets, dashboards, or simple databases.
• Strong organizational skills with the capacity to prioritize multiple tasks in a fast‑paced environment.
• Flexibility to adapt to evolving grant requirements, new data sources, and shifting project timelines.
• Commitment to diversity, equity, and inclusion (DEI) principles, and alignment with arenaflex’s mission of health justice.

Core Competencies for Success

• Attention to Detail: A relentless focus on precision, ensuring that every data point entered is accurate and reliable.
• Analytical Mindset: Ability to spot patterns, inconsistencies, and trends within large data sets, and to act proactively.
• Team Collaboration: Proactive communication with cross‑functional teams, fostering a supportive and solution‑oriented work environment.
• Confidentiality & Ethics: Strict adherence to privacy standards when handling sensitive health information.
• Time Management: Efficiently juggling multiple deadlines while maintaining high‑quality output.

Career Growth & Learning Opportunities

arenaflex is committed to nurturing talent and providing clear pathways for advancement. As a Data Entry Specialist, you will have access to:

• Mentorship from senior grant managers and data analysts, offering guidance on best practices and career development.
• Professional development workshops covering advanced Excel techniques, data visualization, and grant compliance.
• Opportunities to transition into roles such as Grant Coordinator, Data Analyst, or Health Information Specialist as you gain experience and demonstrate expertise.
• Support for certifications (e.g., Certified Health Data Analyst) through tuition assistance and paid study leave.
• Participation in cross‑departmental projects that broaden your skill set and increase organizational visibility.

Work Environment & Culture at arenaflex

arenaflex fosters an inclusive, collaborative, and mission‑driven workplace where every employee is encouraged to bring their authentic self to work. Highlights include:

• Remote Flexibility: This position is primarily remote, offering the freedom to work from home while staying connected through virtual collaboration tools.
• Mission‑Centric Community: A passionate team dedicated to health justice for LGBTQ+ communities, creating a sense of purpose and shared commitment.
• Supportive Leadership: Open‑door policies, regular check‑ins, and transparent communication from senior leadership.
• Employee Resource Groups (ERGs): Opportunities to join affinity groups focused on LGBTQ+ health, DEI initiatives, and professional growth.
• Well‑Being Programs: Access to mental‑health resources, wellness challenges, and a culture that values work‑life balance.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly wage of $21.77, reflecting the importance of precision and reliability in this role. In addition to base compensation, full‑time employees enjoy a comprehensive benefits package that includes:

• Low‑cost medical, dental, and vision plans for you, your domestic partner, and your family.
• Generous paid time off (PTO) and holiday schedule to support rest and rejuvenation.
• 403(b) retirement savings plan with employer matching contributions.
• Flexible Spending Account (FSA) options for healthcare and dependent care expenses.
• Short‑ and long‑term disability insurance, as well as no‑cost life insurance.
• Commuter benefits and a stipend for home‑office setup.
• Tuition assistance for continued education and professional certifications.
• Employee assistance program (EAP) providing confidential counseling and support services.

How to Apply

If you are detail‑oriented, thrive in a collaborative environment, and are passionate about supporting health‑justice initiatives, arenaflex wants to hear from you. To submit your application, click the link below and follow the prompts to upload your resume and cover letter.

Apply Now – Join arenaflex’s Mission‑Driven Team!

Closing Statement

At arenaflex, your expertise in data entry will directly influence the success of vital grant programs that serve LGBTQ+ communities. Join a forward‑thinking organization where your meticulous work is celebrated, your growth is nurtured, and your contributions help shape a healthier, more equitable future. Take the next step in your career—apply today and become an integral part of arenaflex’s impactful journey.