Program Coordinator, Gift Services & Data Management

Fred Hutchinson Cancer Center is an independent, nonprofit organization focused on cancer treatment and research. The Program Coordinator, Gift Services & Data Management, will manage day-to-day administrative tasks and special projects related to the Philanthropy program, ensuring efficient processing of donor contributions and maintaining data integrity.

Responsibilities

• Accurately process high-volume gift and transaction data, ensuring data integrity and compliance with established gift processing workflows and standards
• Field constituent, gift record updates and other maintenance requests via Smartsheet
• Serve as a liaison to other teams within the department, Mail Services and Accounting
• Collaborate with the Accounting and cash receipts team to ensure accurate financial reporting, timely reconciling, and adherence to charitable tax deduction requirements
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations
• Coordinate across teams to support program activities
• Respond to donor and/or internal inquiries while providing excellent customer service
• Responsible for complex data entry and data hygiene functions
• Carry out a portfolio of recurring assignments
• Follow established gift processing and gift handling procedures and documentation
• Collaborate to refine, improve, and document processes and process improvements
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility
• Other duties as assigned

Skills

• Bachelor's degree or equivalent experience
• One year work experience
• Familiarity with tools and techniques to maintain high levels of accuracy in data entry and complex transaction processing
• Proficiency with Smartsheet and/or other project management software such as Asana, Microsoft Project, or Jira
• Excellent written, verbal, and interpersonal communication skills
• Highly developed organizational and information management skills
• Strong attention to a high level of detail and quality of work
• Ability to build relationships and work collaboratively within a complex organization
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software
• Ability to handle and respect confidential and sensitive information

Benefits

• Medical/vision
• Dental
• Flexible spending accounts
• Life
• Disability
• Retirement
• Family life support
• Employee assistance program
• Onsite health clinic
• Tuition reimbursement
• Paid vacation (12-22 days per year)
• Paid sick leave (12-25 days per year)
• Paid holidays (13 days per year)
• Paid parental leave (up to 4 weeks)

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