Executive Assistant (Job ID: CHABEN1)

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE Executive Assistant JOB ID CHABEN1 INDUSTRY Health Technology LOCATION South Africa (Native English required) JOB STATUS Full Time WORK SCHEDULE Monday to Friday 8:00am to 5:00pm PST SALARY $10 to $12 per hour (If there's someone worth interviewing but their rate is a bit higher, please let the AM know) TARGET START DATE ASAP ROLE OVERVIEW About the Client: The client is a fast growing health technology company focused on building scalable systems, operational excellence, and high performance teams. The organization values speed, accountability, clear communication, continuous improvement, and process driven execution. Their environment is highly dynamic and technology focused, requiring team members who can adapt quickly, think independently, and proactively identify opportunities to improve workflows and operations. About the Role: The client is seeking a highly experienced Executive Assistant to serve as a trusted operational partner. This individual will be responsible for managing priorities, maintaining accountability across tasks, supporting day to day operations, and ensuring that every commitment is followed through to completion. The ideal candidate is exceptionally organized, detail oriented, highly responsive, and capable of operating with minimal supervision. Success in this role requires excellent communication skills, strong judgment, the ability to learn new systems quickly, and a relentless commitment to closing loops and delivering results without dropping the ball.

Key Responsibilities

Executive Support & Coordination Manage daily priorities, action items, and follow up activities Maintain accountability systems to ensure tasks are completed accurately and on time Coordinate meetings, schedules, communications, and administrative activities Support executive level decision making through organization and information management Anticipate needs and proactively address potential issues before they become problems Task Management & Execution Monitor and manage task lists through Slack and other internal systems Ensure all assigned responsibilities are tracked through completion Communicate progress, roadblocks, and updates clearly and proactively Prioritize competing requests while maintaining accuracy and attention to detail Follow established procedures while identifying opportunities for greater efficiency Systems & Process Development Create, document, and maintain Standard Operating Procedures (SOPs) Build and improve operational systems, workflows, and best practices Identify inefficiencies and recommend process improvements Support the implementation and adoption of new tools and internal processes Maintain organized documentation within company knowledge management systems Communication & Collaboration Serve as a reliable point of coordination across internal teams Maintain professional and polished written communication at all times Ensure all messages, requests, and action items receive timely follow up Escalate blockers, risks, or concerns proactively Demonstrate strong emotional intelligence when interacting with stakeholders Technology & Platform Management Utilize Google Workspace to support daily operations Operate efficiently within Slack as the primary communication platform Maintain and organize information within Notion Coordinate and manage meetings through Zoom and Google Meet Quickly learn and adapt to new software, platforms, and operational systems as needed Qualifications & Skills Must Have Native English speaker with exceptional verbal and written communication skills 5+ years of experience in Executive Assistant, Senior Virtual Assistant, Executive Operations, or similar high responsibility support roles Proven experience supporting executives or founders in fast paced environments Strong attention to detail with the ability to identify errors, inconsistencies, and missing information Demonstrated ability to manage multiple priorities while maintaining accuracy Advanced proficiency with Google Workspace Strong experience using Slack in a professional environment Experience working with Notion or similar documentation platforms Excellent organizational and time management skills Ability to work independently with minimal supervision Consistent track record of following through on commitments and closing communication loops Reliable internet connection, professional remote work environment, and polished video conferencing presence Preferred Experience supporting startup founders or leadership teams Experience creating and maintaining SOPs, workflows, and process documentation Background working within technology, SaaS, healthcare technology, or high growth companies Experience building operational systems and improving internal processes Familiarity with Superhuman or similar email management platforms Experience working with globally distributed remote teams Personality Traits Highly proactive and resourceful Extremely detail oriented and thorough Fast learner with strong adaptability Strong sense of ownership and accountability System thinker who naturally seeks efficiency and optimization High emotional intelligence and professional maturity Clear, concise, and effective communicator Results driven and execution focused Reliable, responsive, and dependable Thrives in fast paced environments Committed to continuous improvement and operational excellence Naturally organized with exceptional follow through Values timeliness, accuracy, and quality in all work Apply To This Job