Accounting Data Entry Clerk – Remote Full‑Time Position Supporting Invoice Processing, AS400 Data Management & Vendor Communications for arenaflex

About arenaflex

arenaflex is a dynamic leader in the commercial marketing sector, delivering innovative solutions that help businesses thrive in a fast‑changing marketplace. With a commitment to operational excellence and a culture that values precision, collaboration, and continuous improvement, arenaflex provides a supportive environment where every team member can make a tangible impact. Our accounting department is the backbone of our financial integrity, ensuring that every invoice, purchase order, and vendor interaction is recorded accurately and processed efficiently. As we expand our remote workforce, we are looking for a meticulous Accounting Data Entry Clerk to join our team and help maintain the high standards that our clients and partners expect.

Why This Role Matters

In today’s data‑driven economy, the accuracy of financial records is paramount. The Accounting Data Entry Clerk at arenaflex plays a critical role in safeguarding the fidelity of our accounting information. By entering invoices, change orders, and other financial documents into our in‑house and AS400 systems, you will directly influence the speed and reliability of our billing cycles, vendor relationships, and overall financial reporting. This position offers a unique blend of routine data entry, problem‑solving, and customer service, making it an ideal opportunity for individuals who thrive on detail‑oriented work and enjoy interacting with a variety of internal and external stakeholders.

Key Responsibilities

• Mail Management: Open, sort, and prioritize incoming mail, including invoices, statements, checks, and purchase orders, ensuring timely distribution to the appropriate accounting personnel.
• Data Entry & System Updates: Accurately input data from invoices, change orders, and credit/debit memos into arenaflex’s proprietary accounting software and AS400 platform.
• Vendor Statement Review: Examine vendor statements, reconcile discrepancies, and process credit or debit memos as needed to maintain clean vendor accounts.
• Batch Processing: Create, code, and post invoice batches using ASI numbers, ensuring each entry is correctly categorized for downstream processing.
• Pricing Breakdown: Decompose order pricing structures, verify calculations, and flag any inconsistencies for further review.
• Vendor Communication: Respond to inquiries from factories and vendors regarding account status, past‑due balances, and payment histories, maintaining professional and courteous correspondence.
• Record Keeping: Maintain organized logs of all vendor communications, scanned documents, and transaction histories for audit readiness.
• Scanning & Archiving: Digitally scan all invoices, credit memos, and related documents, ensuring they are stored securely and are easily retrievable.
• Collaboration: Work closely with the accounting team, procurement specialists, and senior management to resolve data discrepancies and support month‑end closing activities.

Essential Qualifications

• Strong organizational skills with the ability to manage multiple tasks simultaneously while maintaining a high level of accuracy.
• Excellent interpersonal communication skills, enabling professional interaction with management, co‑workers, vendors, and external partners.
• Proficiency with Windows‑based personal computers and standard office software (Microsoft Office Suite, especially Excel).
• Experience with AS400 or similar legacy ERP systems is preferred, though comprehensive training will be provided for the right candidate.
• Comfortable using a copier, fax machine, and a ten‑key numeric keypad for rapid data entry.
• Demonstrated ability to follow written and oral instructions precisely, with a keen eye for detail.
• Strong analytical and problem‑solving abilities, capable of identifying and correcting data entry errors.
• Basic arithmetic proficiency (addition, subtraction, multiplication, division) and the ability to interpret product manuals, reports, and procedural documents.
• Professional written and verbal communication, with proper grammar and a courteous tone.
• No specific licensures or certifications are required for this role.

Preferred Qualifications & Skills

• Prior experience in an accounting or finance environment, particularly in invoice processing or accounts payable.
• Familiarity with electronic document management systems and scanning equipment.
• Knowledge of basic accounting principles and terminology.
• Ability to work independently in a remote setting while staying aligned with team goals and deadlines.
• Demonstrated adaptability and resilience when faced with shifting priorities or high‑volume periods.

Core Competencies

• Adaptability: Thrives under pressure, quickly adjusts to new processes, and maintains composure during busy cycles.
• Collaboration: Engages constructively with colleagues at all levels, values diverse perspectives, and contributes to a positive team dynamic.
• Compliance: Rigorously follows established procedures, ensuring data integrity and adherence to regulatory standards.
• Critical Thinking: Analyzes information methodically, draws logical conclusions, and proposes practical solutions.
• Dedication: Sets high personal standards, takes initiative, and consistently follows through on tasks to achieve long‑term objectives.

Work Environment & Physical Demands

Although this position is remote, you will be expected to maintain a dedicated, climate‑controlled workspace that supports focused, sedentary work. The role requires extensive use of a computer keyboard, mouse, and occasional handling of paper documents. Physical demands are minimal, primarily involving repetitive finger movements, occasional reaching for office supplies, and occasional light lifting of paper stacks.

Compensation, Benefits & Perks

arenaflex offers a competitive hourly wage of $16.00, with opportunities for performance‑based raises and bonuses. In addition to base pay, you will enjoy a comprehensive benefits package that includes:

• Health, dental, and vision insurance options.
• Retirement savings plan with employer matching contributions.
• Paid time off (PTO) and holidays to support work‑life balance.
• Remote work stipend for home office equipment and internet expenses.
• Professional development resources, including access to online training platforms and industry webinars.
• Employee assistance program (EAP) for personal and professional support.

Career Growth & Development

arenaflex is committed to nurturing talent from within. As an Accounting Data Entry Clerk, you will gain exposure to core accounting processes, AS400 system navigation, and vendor management practices. This foundation can serve as a springboard to more advanced roles such as Accounts Payable Specialist, Junior Accountant, or Financial Analyst. We provide mentorship, cross‑training opportunities, and a clear career pathway to help you achieve your professional aspirations.

Application Process

If you are detail‑oriented, enjoy working in a collaborative remote environment, and are eager to contribute to a thriving accounting team, we encourage you to apply today. To schedule an immediate interview, please call our recruitment line at 513‑842‑8000 and reference Job #A21. You may also submit your application online 24/7 through our career portal.

Join arenaflex Today

At arenaflex, we believe that every employee plays a vital role in our collective success. By joining our accounting team, you will become part of a forward‑thinking organization that values accuracy, integrity, and continuous improvement. Take the next step in your career and help us keep our financial operations running smoothly. Apply now and become an essential part of the arenaflex family!