Experienced Administrative Assistant/Data Entry Specialist – Remote Opportunity at arenaflex

Join arenaflex, a leading organization in the industry, as we seek an experienced Administrative Assistant/Data Entry Specialist to join our team. This is an exciting opportunity to work in a dynamic environment, leveraging your skills in data management, technology, and administrative support to drive our success.

About arenaflex

arenaflex is a forward-thinking organization that prides itself on innovation, collaboration, and a commitment to excellence. With a strong presence in the industry, we strive to make a positive impact through our work. Our team is comprised of talented individuals who share a passion for delivering exceptional results and making a difference. As an Administrative Assistant/Data Entry Specialist at arenaflex, you will be part of a vibrant community that values diversity, inclusivity, and growth.

Job Summary

We are seeking an experienced Administrative Assistant/Data Entry Specialist to join our team on a remote basis. The successful candidate will be responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities.

Key Responsibilities

As an Administrative Assistant/Data Entry Specialist at arenaflex, you will be responsible for:

• Maintaining expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
• Performing compliant and accurate data entry into the grants management system for pre and post-award processes.
• Serving as the primary point of contact for help desk requests, resolving challenges and errors.
• Assisting with the award close-out process and ensuring timely updates in the grants management system.
• Executing periodic reports and reviewing the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
• Taking corrective action in the system as instructed by the Executive Director.
• Managing requests for customized funding searches and maintaining a tracking system for follow-up and metrics.
• Developing and facilitating workshops and training on the grants management and funding search systems.
• Collaborating with the purchasing/travel agent to manage office supplies and maintain inventory.
• Performing data entry in the financial system and providing administrative support to the Controller.
• Providing administrative support to the Executive Director and colleagues as needed.
• Managing university office communications and updates, including IT and email distribution.
• Updating the RI website as directed and performing general office support tasks.
• Assisting with the coordination of Research Institute hosted events and recommending improvements to workflow and processes.

Requirements

To be successful in this role, you will need:

• A strong understanding of technology and data management systems.
• The ability to work independently and collaboratively within a team.
• Experience with data entry and administrative support tasks.

Nice-to-Haves

While not essential, experience with grants management systems or financial systems, as well as familiarity with workshop development and training facilitation, would be beneficial.

Benefits

As an Administrative Assistant/Data Entry Specialist at arenaflex, you can expect:

• A competitive salary.
• Opportunities for career growth and professional development.
• A dynamic and supportive work environment.
• Collaborative team members who share a passion for excellence.
• A comprehensive benefits package, including:

+ 401(k) plan. + Dental insurance. + Health insurance. + Paid time off. + Vision insurance.

Take the Next Step

If you are a motivated and detail-oriented individual with a passion for data management and administrative support, we encourage you to apply for this exciting opportunity. Join our team at arenaflex and become a vital part of our success story.

How to Apply

To apply for this role, please submit your resume and a cover letter outlining your experience and qualifications. We look forward to hearing from you and discussing how you can contribute to our team's success. Apply Now Apply for this job