Finance and Operations Coordinator (Remote)

JOB DESCRIPTION - Finance and Operations Coordinator Reporting to: Head of Finance Location: Remote, Mexico Duration: Approximately 4 months (fixed-term contract) Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities.

Key Responsibilities

Finance Support

• Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate.
• Import bank statements into Workday and reconcile bank accounts on a weekly basis.
• Track supplier invoices, submit in Workday, and process for payment.
• Review the AR Debtor report and follow up with clients regarding overdue invoices.
• Assist with month-end close workpapers as directed by the Group Accountant.

Payroll

• Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice.
• Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing.

Mexico Operations

• Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments.
• Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances.

Administration & HR Support

• Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests.
• Coordinate employee onboarding and offboarding processes as needed.

About You

• 2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role.
• Comfortable working with accounting and ERP systems (experience with Workday is a plus).
• Familiarity with payroll processing in the US and/or Mexico.
• Experience with bank reconciliations, accounts payable, and accounts receivable.
• Strong attention to detail and ability to manage multiple deadlines independently.
• Excellent written and verbal communication in both English and Spanish.
• Experience in a multinational or multi-entity environment is desirable.
• Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).

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