Project Manager, Data Entry, Office Administrator​/ Coordinator

Pay Rate: $40.40 per hour Duration: 12 Months Location: Longmont, CO Work Mode: Prefers local candidate to Longmont, CO, but will entertain a remote worker. 10% travel may be required.

Responsibilities

• Assist in tracking project scope, schedules, and key milestones using tools such as Smartsheet, MS Project, or Primavera.
• Support coordination with internal teams to ensure timely completion of design, procurement, manufacturing, and testing activities.
• Help maintain project plans, trackers, and action logs.

Cross-Functional Coordination

• Work with Engineering, Supply Chain, Production, QA/QC, and Dispatch teams to monitor progress and follow up on open tasks.
• Support procurement tracking for customer-specific bought-out items and accessories.
• Assist the Senior Project Manager with documentation tracking, approvals, inspections, and dispatch coordination.
• Support communication with customers by sharing updates, responding to routine queries, and escalating issues when required.
• Coordinate with project administration teams to support timely submission of invoices as per contractual milestones.
• Help track outstanding invoices and flag delays for review.

Shipment & Dispatch Support

• Assist in preparing and coordinating shipment documentation.
• Support dispatch of accessories and site-specific materials in coordination with logistics teams.

Reporting & Documentation

• Maintain organized project documentation, including contracts, commercial records, engineering drawings, and document transmittals.
• Support preparation of basic project status reports and dashboards.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Project Management, or a related field.
• 0–5 years of experience in project coordination, project management, operations, or a related role (internship experience welcome).

Preferred Skills

• Basic understanding of project management concepts and willingness to learn.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint); exposure to MS Project, Primavera, or ERP systems (SAP/Oracle) is a plus.
• Strong organizational skills with attention to detail.
• Ability to work collaboratively in a team-oriented environment and manage multiple tasks.

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