Virtual Billing and Administrative Assistant

Virtual Billing and Administrative Assistant. Pay: From $21.00/hour. Type: Part-time. Location: Remote — open to applicants anywhere in the U.S. We’re seeking a detail-oriented legal professional to support a remote law firm’s billing operations and client communication through Clio Manage. With a team of approximately 15 attorneys, this role sits at the intersection of legal billing and client-facing support—you’ll play a key role in ensuring invoices are accurate, timely, and handled professionally. This is a part-time remote position, ideal for someone currently working in a legal support role who is looking to supplement their hours, or for a legal professional transitioning into remote work while leveraging their law firm billing experience. What You’ll Be Doing:

• Manage the firm’s legal billing operations in Clio Manage, including attorney time entry review, invoice generation, payment processing, trust/retainer application, and account reconciliation.
• Coordinate with attorneys to ensure time entries are complete, accurate, and submitted on schedule for timely billing.
• Review billing entries for accuracy, completeness, and consistency before invoices are sent to clients.
• Generate, distribute, and track client invoices while maintaining organized billing records within Clio.
• Follow up on outstanding invoices and professionally handle client questions regarding billing, payments, and account balances.
• Maintain accurate documentation of billing activity, payment history, and client communications.
• Assist with occasional administrative or operational support tasks as needed.

What We’re Looking For:

• Required: Hands-on experience using Clio Manage for legal billing, including attorney time entry management, invoice generation, invoice distribution, payment processing, and trust/retainer handling.
• Prior experience working in a law firm or legal services environment (any practice area considered).
• Strong understanding of legal billing workflows, billing accuracy review, and reconciliation processes.
• Comfortable communicating directly with clients regarding invoices, outstanding balances, and payment-related questions in a professional manner.
• Highly organized, detail-oriented, and able to work independently in a remote environment.
• Reliable computer (Windows or Mac) and stable high-speed internet connection.

Compensation & Benefits

• $21/hour W-2.
• Paid sick time and employee discounts.
• Medical, dental, and vision coverage.
• Annual performance bonuses.
• 6-month pay review with potential hourly increase based on performance.
• Reimbursement of certain expenses.
• Professional development and advancement opportunities.
• Supportive and inclusive remote work culture.

About Equivity Equivity was founded by an attorney and provides virtual paralegal, administrative, and staffing services to law firms across the country. The team is remote, but the work is structured with clear expectations, consistent clients, and a focus on getting things right. More at www.equivityva.com Equivity is an Equal Opportunity Employer. E04JI802msqh4096b1a Apply tot his job Apply To this Job