Recruiting & Workplace Coordinator, Contractor

About the position Treeswift is looking for a Contract Recruiting & Workplace Coordinator to support two critical functions as we continue to scale: keeping our hiring process running smoothly and making our NYC office a great place to work. This is a hybrid role that sits at the intersection of People and Operations. On the recruiting side, you'll work closely with our recruiting team to coordinate interviews, manage candidate communication, and keep our hiring data accurate and current. On the workplace side, you'll be the person who makes sure our lower Manhattan office runs well day-to-day - organized, stocked, welcoming, and set up for the team to do their best work. The balance between these two areas will flex based on business needs, so we're looking for someone who's comfortable moving between them without losing a beat. This is a great fit for someone who is highly organized, takes pride in the details, and gets energy from making things run well behind the scenes. As the person already in the office keeping things running, you'll also be the natural host for candidates coming in to interview - a connection that makes this hybrid role work particularly well.

Responsibilities

• Schedule and coordinate interviews across multiple roles and stakeholders — including both virtual and in-office interviews at our NYC location — keeping candidates and hiring managers aligned throughout
• Manage in-office interview logistics: greeting candidates, coordinating conference rooms, ensuring a smooth and welcoming on-site experience from arrival to close
• Serve as a key point of contact for candidates throughout the interview process- responsive, warm, and representing Treeswift well at every touchpoint
• Maintain accurate hiring data in Ashby (our ATS) - keeping pipelines, candidate records, and search statuses up to date
• Support the recruiting team with job postings, outreach logistics, sending out offer letters with accuracy, and other day-to-day needs as searches move forward
• Support the day-to-day operations of our NYC office - supplies, vendors, facilities, and anything else that keeps things running
• Serve as the first point of contact for office-related needs, handling issues quickly and proactively flagging anything that needs attention
• Support onboarding logistics for new hires joining the NYC office
• Help plan and coordinate internal team events, offsites, and office gatherings
• Identify opportunities to improve how the office functions and run with them

Requirements

• 1-3+ years of experience in a coordination, office management, recruiting coordination, or operations role.
• Exceptionally organized and reliable.
• Communicate clearly and proactively.
• Comfortable context-switching between different types of work throughout the day and don't get rattled when priorities shift.
• Take pride in making the environment around you better - whether that's a well-run interview process or a well-stocked office.
• Based in NYC and comfortable being in the office regularly.

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