Recruiting Coordinator - Temporary (3 months), Hybrid

About the position HHMI’s recruiting team supports a broad hiring portfolio spanning scientific, operational, and administrative roles across our Chevy Chase headquarters, Janelia Research Campus, and Host Site network. This three-month contract role provides operational support to our recruiters — handling the scheduling, coordination, and process administration that keeps searches moving smoothly so recruiters can stay focused on the hiring work itself. This is a temporary position with a defined end date. Extension is possible but not guaranteed and will be determined based on business need. Work location: Hybrid, Ashburn, VA Three days per week on-site at HHMI's Janelia Research Campus in Ashburn, VA; two days remote.

Responsibilities

• Support recruiters and hiring managers across the full recruiting lifecycle: candidate screening coordination, interview scheduling, on-site logistics, reference collection, and background check processing.
• Manage candidate travel arrangements and expense reimbursement.
• Maintain timely posting and removal of job advertisements across internal and external platforms.
• Update and maintain recruiting process resources including interview guides, feedback templates, and reference check materials.
• Support passive candidate sourcing efforts as directed, including outreach coordination and relationship tracking.
• Serve as a consistent point of contact for candidates; provide timely, accurate communications on next steps and logistics.
• Ensure every candidate interaction reflects HHMI’s professionalism and mission.
• Assist with the setup, coordination, and execution of virtual and in-person career fairs and recruiting events.
• Support other administrative and operational tasks as assigned by the recruiting team.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline, or equivalent experience.
• Minimum of one year of operational experience supporting a recruitment team, or direct experience in a fast-paced recruiting environment.
• Strong organizational skills and attention to detail; comfortable managing multiple priorities simultaneously.
• Excellent written and verbal communication skills; able to engage professionally with candidates, hiring managers, and internal stakeholders.
• Proficiency with HRIS and recruiting technology (ATS, Workday, Zoom, MS Office, SharePoint preferred).
• Ability to take initiative, work with minimal supervision, and maintain confidentiality throughout.

Nice-to-haves

• Experience in a mission-driven, scientific, academic, or nonprofit organization.
• Familiarity with full-cycle recruiting processes and candidate experience best practices.
• Prior exposure to research or laboratory hiring environments.

Benefits

• exceptional health benefits
• retirement plans
• time off
• a range of recognition and wellness programs

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