Event Coordinator Job Description - Reed Global Experience

Header: Job Summary Energize your career as an Event Coordinator, where your passion for creating memorable experiences meets your exceptional organizational skills! In this dynamic role, you will orchestrate a wide range of events—from corporate conferences and community fundraisers to elegant banquets and hospitality gatherings. Your enthusiasm for event marketing, customer service, and seamless event management will drive successful outcomes that delight clients and guests alike. Join us to lead the planning and execution of engaging events that leave a lasting impression while honing your skills in negotiation, budgeting, and vendor relations. This paid position offers a vibrant environment where your creativity and meticulous attention to detail will shine! Header: Responsibilities

• Collaborate with clients and stakeholders to understand event objectives, themes, and requirements, ensuring all details align with their vision.
• Develop comprehensive event plans covering logistics, venue selection, catering, entertainment, and décor, maintaining strict adherence to budgets.
• Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best value and quality for each event.
• Coordinate all aspects of event setup, including venue layout, catering arrangements, audiovisual needs, and guest accommodations.
• Oversee event marketing efforts to promote attendance through social media campaigns, invitations, and outreach initiatives.
• Manage on-site event operations to ensure smooth execution, including guest registration, customer service support, and troubleshooting unforeseen issues.
• Conduct post-event evaluations to gather feedback for continuous improvement and build strong relationships for future collaborations. Header: Skills
• Proven experience in event planning and management within hospitality or restaurant environments is highly desirable.
• Strong negotiation skills to secure favorable terms with vendors and venues.
• Excellent communication and organizational skills to coordinate multiple stakeholders efficiently.
• Expertise in budgeting, contracts management, catering coordination, and banquet operations.
• Ability to multitask effectively while managing time-sensitive deadlines in fast-paced settings.
• Knowledge of event marketing strategies to maximize attendance and engagement.
• Customer service orientation with a friendly demeanor that enhances guest experiences.
• Familiarity with fundraising activities and guest services in hotel or hospitality contexts is a plus. Join us as an Event Coordinator to bring extraordinary events to life! Your energy, attention to detail, and passion for hospitality will make every occasion unforgettable while advancing your professional journey in a vibrant industry environment.
• Reporting and Evaluation - Compile post-event reports, evaluating successes and areas for improvement to inform future events. - Keep detailed records of all event-related documentation, including contracts and communications.
• Social Media Branding - Helping content creation, social media engagement, trend monitoring and Branding strategy.

Qualifications**-

• *Education & Experience** - Bachelor’s Degree in Hospitality, Event Management, or a related field. - Minimum of 3 years of experience in event coordination, preferably within hospitality and travel management sectors.
• *Skills** -

Exceptional organizational skills with a keen attention to detail. - Strong verbal and written communication skills; ability to articulate ideas clearly and effectively. - Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and event management software.

• *Languages** - Fluent in English (written and spoken); proficiency in Spanish and/or French is a plus.
• *Personal Attributes**-
• *Accountability**: Demonstrates commitment to responsibilities and learns from experiences.

- Decision Making: Capable of making swift, informed decisions under pressure. - Initiative: Proactive in identifying opportunities and solving problems. - Inclusivity: Values diverse perspectives and fosters collaborative relationships. - Leadership: Inspires and guides teams towards shared goals with effective delegation.

• *Why Join Us?**At Reed Global, we believe that a diverse team strengthens our ability to innovate and deliver exceptional service. We are committed to creating an inclusive environment that celebrates differences and enhances our collective success. If you are ready to make a difference and be part of a team that values excellence, apply now!
• *Equal Opportunity Employer**

Job Type: Full-time Pay: $26.32 - $31.70 per hour Benefits:

• Employee discount
• Flexible schedule

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