Administrative Assistant -Senior Level- Biology

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Eberly College of Science Biology Department at The Pennsylvania State University is seeking qualified candidates for an Administrative Support Assistant - Senior level position. This position will provide administrative and financial support by performing the following tasks: Collecting and organizing necessary documentation such as receipts, travel information, and related materials to submit to the appropriate financial hubs for processing. Serve as a liaison between the Research Office, the financial hubs at both the college and university levels. Provide backup support to the Administrative Manager for budget-related functions and processes. Processes include supplemental pay requests, commitment monitoring, and occasional auditing of financial processes. Pull data in preparation for budget meetings with faculty at the department level. Routine and regular communication with faculty members and other members of the Biology department. Track software request forms, grant end dates, and communicate with pcard holds on outstanding tasks. The ideal candidate should possess: Strong investigative skills with the ability to use creative thinking to improve existing and develop new duties and business processes. Excellent communication, organization, and customer service skills. Ability to work independently and in a team environment. Proficiency in Microsoft Office Suite. Ability to handle multiple priorities, monitor, and meet overlapping deadlines. Positive, professional, and efficient work style. Initiative, collegiality, accuracy and promote a culture that is conducive to effective relationships among diverse team members. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. 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