Legal Secretary / Accounts Receivable / Office Manager
Work Arrangement: Remote to start, with transition to on-site/in-person responsibilities We are seeking a reliable, organized, and detail-oriented Legal Secretary / Accounts Receivable / Office Manager to support a growing legal office in Puerto Rico. This role will begin remotely but will require in-person work as the office becomes operational. The ideal candidate has prior legal office experience, is comfortable handling administrative and financial tasks, and can help manage both day-to-day office operations and physical office setup.
Responsibilities
- Provide legal secretary and administrative support
- Manage accounts receivable, including collections and payment follow-up
- Receive, process, cash, and deposit checks
- Maintain accurate payment and deposit records
- Handle physical legal files, document organization, filing, and retrieval
- Assist with HR tasks, including scheduling interviews and communicating with candidates
- Help coordinate hiring for in-office roles
- Manage equipment provisioning for staff
- Assist with office setup, supplies, vendors, and in-person operational needs
- Coordinate between remote staff, in-office staff, clients, and management
- Maintain confidentiality and professionalism in all legal and financial matters
- Use office technology and software efficiently
Requirements
- Legal office experience required
- Experience with physical legal files required
- Strong organizational and follow-up skills
- Comfortable handling checks, deposits, collections, and basic AR processes
- Able to work remotely at first and transition to in-person work in Puerto Rico
- Reliable transportation for banking, office setup, and in-person errands
- Professional communication skills
- Bilingual English/Spanish strongly preferred
- Experience with HR, recruiting, or office management preferred
- Experience using AI tools is a plus
Ideal Candidate You are dependable, discreet, practical, and comfortable wearing multiple hats. You can manage legal office details, follow up on payments, coordinate interviews, organize files, and help get a physical office running smoothly. To Apply Please send your resume and a short note describing your legal office experience, accounts receivable experience, and availability to work in Puerto Rico. Pay: $13.00 - $18.00 per hour Work Location: Remote Apply tot his job Apply To this Job