Executive Assistant 2
Job Type: Full-Time Remote Time Zone: US Hours Role Overview We are seeking an exceptional Executive Assistant to support senior leadership across five distinct businesses, primarily within CPG and eCommerce. This is a fast-paced, high-intensity role for someone who thrives under pressure, thinks several steps ahead, and operates as a true extension of the executive team. The ideal candidate is a master organizer, elite communicator, and execution powerhouse—capable of managing competing priorities, protecting executive time, and keeping multiple businesses moving forward with precision and urgency.
Key Responsibilities
Executive & Business Support
- Provide high-level administrative and operational support across multiple businesses simultaneously
- Anticipate executive needs, proactively identify risks, and resolve issues before they escalate
- Act as a trusted gatekeeper and extension of senior leadership
Calendar, Inbox & Communication Management
- Own complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero
- Manage scheduling across multiple businesses, time zones, and stakeholders
- Handle internal and external communications with clarity, professionalism, and urgency
Operations & Execution
- Track action items, deadlines, and deliverables across all businesses
- Coordinate with internal teams, vendors, and partners to ensure seamless execution
- Prepare documents, summaries, presentations, and reports with exceptional attention to detail
High-Intensity Workflow Management
- Manage a high volume of tasks and rapidly shifting priorities without dropping the ball
- Thrive in a fast-paced, performance-driven environment
- Execute quickly, accurately, and consistently under pressure
Qualifications
- Proven experience as an Executive Assistant supporting senior leadership
- Prior experience in CPG and/or eCommerce environments
- Demonstrated ability to support multiple executives or businesses simultaneously
- Outstanding written and verbal communication skills
- Expert-level email and calendar management
- Exceptional attention to detail with the ability to spot errors and inconsistencies instantly
- Strong multitasking and execution skills in high-demand environments
- Calm, focused, and reliable under high expectations and tight deadlines
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