Recruiting Coordinator (On-Demand) – JazzHR + Gusto Experience Required
We are a growing industrial services company seeking a reliable, detail-oriented
Recruiting Coordinator
to support our hiring process on an
as-needed basis
. Hiring volume fluctuates — some weeks there may be no activity, while other times we may have
3–4 open roles running simultaneously
. We are looking for someone who can step in, take ownership, and keep the process moving efficiently when needed. This is an
execution-focused role
(not strategy). ---
- *Key Responsibilities:**
• Post and manage job listings using JazzHR (including multi-job board distribution)
- Review and screen incoming applicants
- Conduct initial phone screens (15–20 minutes) to qualify candidates
- Coordinate and schedule interviews with internal team members
- Maintain organized candidate pipelines within JazzHR
- Present top candidates to hiring managers
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- *Onboarding / HR Coordination:**
• Initiate new hires in Gusto (send onboarding invites, ensure completion)
- Coordinate onboarding steps across teams
- Interface with internal IT to ensure new hires are properly set up, including:
- Email and system access
- Computer provisioning
- Building / facility access
- Track onboarding completion to ensure a smooth Day 1 experience
---
- *Offboarding Support:**
• Assist with employee offboarding in Gusto
- Coordinate with IT to deactivate access and recover company equipment
---
- *Requirements:**
• Proven experience using JazzHR (or similar ATS)
- Hands-on experience with Gusto onboarding/offboarding
- Strong communication skills (comfortable conducting phone screens)
- Highly organized and responsive
- Ability to manage workflows independently and follow through
---
- *Nice to Have:**
• Experience hiring for industrial, field service, or technical roles
- Familiarity with Indeed and LinkedIn job postings
- Experience working with small business teams
---
- *Engagement Details:**
• On-demand / variable workload (no guaranteed weekly hours)
- Work will fluctuate based on hiring needs
- Must be responsive during active hiring periods
- Preference for U.S.-based candidates in Central Time Zone
- *To Apply:**
Please include: 1. Brief summary of your experience with JazzHR and Gusto 2. Example of roles you’ve helped recruit for 3. Your typical response time / availability during active hiring periods We are looking for someone dependable who can step in when needed, take ownership of the process, and ensure hiring and onboarding run smoothly end-to-end. Apply tot his job Apply To this Job