Credentialing Coordinator, GME & Postdoctoral Programs (SOM - OVDE Registrar & GME)

About the position The Johns Hopkins University School of Medicine (SOM) is seeking a Credentialing Coordinator, GME & Postdoctoral Programs to assist with the coordination of credentialing and appointment activities for Graduate Medical Education (GME) and Postdoctoral Programs (PP). The Credentialing Coordinator provides final review of all postdoctoral research fellow credentialing documentation and serves as the liaison between the Office of Postdoctoral Affairs and the SOM Registrar’s Office for all postdoctoral fellow appointment records. Serves as a member of the GME/PP administration team to ensure cross-coverage and customer service support for all GME/PP credentialing matters for the SOM.

Responsibilities

• Review all credentialing requests pre-approved by the Office of Postdoctoral Affairs for completeness and compliance with JHU and SOM policies.
• Determine and assign appropriate data entry codes for Registrar’s Office Non-Student Learner (NSLIS) data system (department/division, benefits, visa, salary support, location) to ensure data integrity.
• Serve as liaison with the Office of International Services to update NSLIS for visa type and status and changes to permanent residency status. Ensure any changes are corrected in necessary documentation and communicated to all relevant parties.
• Review all postdoctoral fellow appointment data in NSLIS for discrepancies related to appointments and request corrections as needed.
• Provide relevant data to SOM Central Finance or JHU Benefits Office for health insurance billing.
• Review changes and reappointments of postdoctoral research fellows, ensuring compliance with JHU policies.
• Handle confidential and sensitive material for discussion with Associate Dean for Postdoctoral Affairs, Registrar’s Office, Office of International Services, and Sr. Associate Dean for Graduate Medical Education, as applicable. Maintain confidential records on issues related to trainees.
• Compile data and generate reports as requested by the Associate Dean for Postdoctoral Affairs and the Sr. Associate Dean for Graduate Medical Education to aid in decision-making.
• Process the annual assessment for JHPDA, Clinical Fellows Council, and OPDA Program Development accounts.
• Participate in training sessions provided for departmental credentialing coordinators.
• Provide cross-coverage/back-up support for clinical appointment review.
• Other duties as assigned.

Requirements

• High school diploma or graduation equivalent.
• Three years of related administrative/office experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/ graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice-to-haves

• Work experience in an academic or academic medical setting.

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