Head of Administration Department

If you are someone who can effectively manage a team, initiate improvements, and ensure high work standards — we encourage you to apply. Poland Job Description:

• Managing the work of the administrative team: supervising, planning, motivating, delegating tasks, and reporting to the management,
• Monitoring, controlling, and implementing changes in administrative processes,
• Ensuring proper information flow and communication within the team and with other departments,
• Independently preparing contract drafts and documents for clients/partners based on established templates and procedures, in cooperation with a legal advisor to ensure compliance with applicable regulations,
• Organizing and overseeing the invoicing process within the administration team, ensuring data consistency and cooperating with the accounting department,
• Supporting office operations (organizing supply orders, invoice processing, correspondence, contact with external vendors),
• Ensuring efficient document flow and maintaining contact with other departments.

Requirements:

• Experience in coordinating the work of a team within the administration or a related department,
• Excellent work organization and ability to prioritize tasks,
• Proficiency in MS Office, especially Excel,
• Strong communication skills and ability to collaborate cross-departmentally,
• Problem-solving skills and a proactive approach to improvements,
• Communicative level of English.

Additional advantages:

• Education in administration, management, or economics,
• Experience working with ERP systems,
• Ability to use AI tools and experience with process automation,
• Knowledge of the IT industry.

We offer

• B2B contract,
• Necessary tools for work,
• Opportunities for development and real influence on administrative processes within the company,
• Cafeteria benefits system allowing you to choose your own perks (e.g., private medical care, sports card, store vouchers),
• Fully remote work,
• Additional day off on your birthday,
• Work in a well-established company that invests in top-tier technologies and services.

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