Accounts Payable Associate | Remote

Overview

Lifeway is seeking an Accounts Payable Associate. The Accounts Payable Associate is responsible for performing various accounts payable functions related to purchase orders (POs) to ensure timely and accurate processing of vendor invoices. This role involves coordinating with internal departments and vendors to resolve discrepancies, maintain accurate financial records, and manage recurring payments. Why Lifeway? Lifeway is a place where you can bring your faith and work experience to join in the most important mission in the world: making disciples of Jesus Christ. Whether you’re a creator or storyteller, data guru or problem-solver, or anywhere in between, if you’re passionate about serving the church, we have a place for you. Lifeway has a strong Work from Anywhere (WFA) culture that is deeply focused on our mission and values. While headquartered in Nashville, TN, many of our positions are remote-eligible and have autonomy and flexibility with work hours. We provide equipment and resources to ensure team members have access to a productive and ergonomic workspace. We believe building relationships and community is essential to how we work together, so Lifeway hosts all-team meetings several times per year and provides travel for key team gatherings for remote-based team members. Full-time employees are eligible for enrollment in our comprehensive benefits plans including healthcare, vacation and sick time, holiday pay, care days, 401(k) plan, maternity and paternity leave, adoption assistance, mission trip time, and more. If this sounds like a place where you would be excited to serve the kingdom of God, we would love for you to join our team. Learn more about our culture at team.lifeway.com/culture-code This is a remote position in the U.S. with occasional travel to Nashville for in-person team gatherings. #LI-Remote

Responsibilities

• Lives out Lifeway’s mission and values, showing deep commitment to Kingdom work
• Review invoices related to Lifeway POs to ensure prices match on each line and quantities match received quantities.
• Enter invoices into the Accounts Payable (AP) system for payment after resolving matching discrepancies.
• Monitor for early pay discounts and ensure they are applied appropriately.
• Research discrepancies in quantities received and/or price with the purchasing department, warehouse, and/or supplier.
• Reconcile statements received from suppliers with AP records to find missing invoices, credits, and/or chargebacks, and enter them into the AP system.
• Develop and improve relationships with suppliers, supporting departments, and finance department employees.
• Make general ledger journal entries as necessary to accrue PO invoices into the appropriate fiscal year.
• Document work procedures in manuals for cross-training other employees.
• Maintain records related to any suppliers (check requests or PO invoices) that elect recurring payments.
• Enter recurring payments into the AP system.
• Regularly review the Unpaid Receipts report to follow-up on supplier invoicing.
• Review reports related to POs to determine if any write-offs may need to occur.

Qualifications

Education Bachelor's degree, preferred Masters degree, not required Advanced graduate degree, not required Skills, Knowledge, & Experiences, required

• Minimum of 1 year of experience in accounts payable
• Intermediate computer skills, including proficiency in business and financial systems
• Intermediate Microsoft Excel skills, including data entry, tracking, and basic analysis
• Strong mathematical and numerical skills with attention to financial accuracy
• Solid problem-solving skills with the ability to identify and resolve discrepancies
• Effective written and verbal communication skills for cross-functional collaboration
• Basic knowledge of accounting principles, including GAAP and financial processes
• Strong organizational and time management skills with the ability to manage multiple priorities

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