Experienced Customer Service and Data Entry Professional – Appointment Setter (Part-Time)

At arenaflex, we're dedicated to providing exceptional customer service and support to our clients. As a key member of our team, you'll play a vital role in ensuring the smooth operation of our daily activities, from managing appointments to performing data entry tasks. If you're a highly organized, detail-oriented, and customer-focused individual with excellent communication skills, we'd love to hear from you.

Job Summary:

We're seeking an experienced Customer Service and Data Entry Professional to join our part-time team at arenaflex. As a key member of our team, you'll be responsible for providing exceptional customer service, managing appointments, performing data entry tasks, and coordinating special projects. If you're a highly organized, detail-oriented, and customer-focused individual with excellent communication skills, we'd love to hear from you.

Key Responsibilities:

* Manage an extremely active calendar of appointments, ensuring all schedules are correct and updated daily

• Compose and prepare correspondence, including confidential documents, and arrange complex events, meetings, and sales presentations
• Meet ever-changing and multiple deadlines, managing day-to-day workflow and prioritizing conflicting needs
• Successfully complete critical aspects of deliverables, including drafting acknowledgement letters, personal correspondence, and preparing presentations
• Perform personal errands as required and communicate effectively with diverse populations, individually or as a team member
• Open, sort, and distribute correspondence, including email, faxes, and regular mail
• Attend meetings and discussions as required and keep all pertinent information, such as schedules, speaking opportunities, and staff issues
• Coordinate and manage special projects, including working collaboratively with staff to ensure projects meet deadlines
• Ensure staff is prepared for upcoming appointments by gathering materials necessary for each meeting
• Collect and assemble information for presentations, projects, and strategic planning
• Prepare, edit, and draft presentations and collect data and edit documents for accuracy and input data entry in a timely manner

Qualifications:

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with clients and marketing staff
• Detail-oriented with strong proofreading skills
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Basic accounting knowledge
• Familiarity with Google Spreadsheets, Excel, and Apple Software
• Self-motivated, with flexibility to multitask and prioritize in a fast-paced environment
• Use discretion and adhere to all corporate, legal, and regulatory guidelines
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

Education Requirements:

* Bachelor's degree required or four or more years of experience assisting C-Level executives

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms

Working Conditions & Physical Requirements:

* Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation

• Ability to meet aggressive deadlines as needed with minimal supervision
• Occasionally lift medium to heavy objects

Other Requirements:

* Ability to maintain regular and punctual attendance

Why Join arenaflex?

At arenaflex, we're committed to providing a dynamic and supportive work environment that fosters growth and development. As a member of our team, you'll have the opportunity to:

• Work with a talented and dedicated team of professionals who are passionate about delivering exceptional customer service
• Develop your skills and expertise in a fast-paced and ever-changing environment
• Enjoy a competitive compensation package, including benefits and perks
• Participate in ongoing training and development programs to enhance your skills and knowledge
• Contribute to the success of a leading organization that values innovation, teamwork, and customer satisfaction

How to Apply:

If you're a motivated and customer-focused individual with excellent communication skills, we'd love to hear from you. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you! Apply Job! Apply for this job