Executive Assistant (Senior Executive Support) | AI Startup
Company Overview Our client is a U.S.-based, AI-powered company focused on making legal work faster, smarter, and more accessible. Backed by experienced operators and built by a distributed global team, they are scaling quickly with a strong focus on execution, ownership, and long-term impact. Your Role As the Executive Assistant, you’ll act as a force multiplier for the CTO — ensuring their time is optimized, priorities are clear, and nothing falls through the cracks. This is a high-responsibility role where you’ll manage both professional and personal operations, make prioritization decisions, and operate with a high level of trust and autonomy. You’ll:
- Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions
- Coordinate meetings across multiple time zones, resolving conflicts proactively
- Plan and execute complex travel arrangements (multi-location, multi-person)
- Track tasks, follow-ups, and priorities across conversations and tools
- Handle personal logistics such as appointments, errands, and scheduling
- Conduct research on tools, vendors, and services when needed
- Maintain organization across tools like Notion, Slack, and Google Workspace
- Suggest and implement improvements to systems, workflows, and processes
You Bring:
- 3+ years supporting C-level executives or founders in fast-paced environments
- Proven experience managing inbox, calendar, and scheduling independently
- Strong executive judgment and ability to make decisions without constant check-ins
- Exceptional organization and attention to detail
- Experience coordinating complex travel and logistics
- Strong written and spoken English communication
- High level of discretion, professionalism, and reliability
- Comfort with tools like Notion (strongly preferred), Google Calendar, Slack
- Ability to work with Pacific Time overlap
What’s Offered:
- Competitive compensation based on experience
- Full-time role with Pacific Time overlap
- 100% remote (LATAM-based candidates)
- High-trust, long-term collaboration with experienced founders
- Direct impact on executive effectiveness and company operations
- A role with clear ownership and day-to-day visibility
Interview Process: 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience 2️⃣ Short Assessment – Evaluate communication and organization 3️⃣ Team Interview – Real-world scenarios and collaboration style 4️⃣ Final Interview – Conversation with the CTO 5️⃣ Offer Apply tot his job Apply To this Job