Experienced Pre-Production Artwork Coordinator – Animation & Digital Media Support Specialist
Join Our Creative Team at arenaflex
Are you passionate about the animation and entertainment industry? Do you thrive in fast-paced, collaborative environments where your organizational skills can make a real difference? arenaflex is looking for a detail-oriented Pre-Production Artwork Coordinator to join our dynamic production team and help bring incredible stories to life.
At arenaflex, we believe that every great production begins with meticulous preparation and seamless coordination. As a Pre-Production Artwork Coordinator, you will play a pivotal role in ensuring our creative assets are properly managed, organized, and delivered on time to support our talented artists and production teams. This is a fantastic opportunity to work alongside industry professionals, contribute to groundbreaking projects, and grow your career in the entertainment sector.
What You'll Do
As a key member of our pre-production team, you will be responsible for managing artwork assets throughout the production pipeline. Your attention to detail and proactive approach will ensure that all creative materials flow smoothly from concept to completion. Here's what you can expect:
Artwork Collection & Management
- Collect all artwork assets including character models, props, and set designs for shipments to production facilities
- Accurately label, categorize, and organize all incoming artwork using our standardized systems
- Create comprehensive final model packs for efficient cargo and asset deployment
- Maintain organized asset libraries and ensure all documents are properly uploaded to our digital asset management systems
- Prepare and organize files for background painters and color designers, ensuring all specifications are clearly documented
Quality Assurance & Standards
- Ensure all artwork files adhere to standardized formats, including proper naming conventions
- Perform quality control checks for line quality in digital artwork
- Review all assets for completeness and accuracy before passing them to the next production stage
- Identify and flag any issues or inconsistencies in artwork that may impact production timelines
Communication & Collaboration
- Take detailed notes during assigned meetings, conference calls with vendors, and animation launches
- Serve as a liaison between the production team and external vendors
- Communicate any delays or concerns to the production manager or supervisor immediately
- Provide necessary reference materials to artists as requested
- Obtain Director's approval on artwork at designated milestones
Process Improvement & Innovation
- Identify opportunities for streamlining production pipelines and workflow efficiencies
- Develop ideas for asset re-use and contribute to process improvement initiatives
- Flag complexity issues that may impact production timelines or quality
- Make recommendations for enhancing our overall production workflow
Administrative & Team Support
- Assist in the creation and maintenance of design lists and production documentation
- Help prepare materials for awards submissions when required
- Update and maintain production art forums and internal tracking systems
- Support team morale by assisting with organized team events and activities
- Perform archival procedures for artwork once production is complete
What We're Looking For
We're seeking a candidate who brings a combination of technical skills, creative awareness, and exceptional organizational abilities. The ideal candidate will be comfortable working in a dynamic environment where priorities may shift and multiple projects run concurrently.
Essential Qualifications
- Proven ability to oversee multiple tasks simultaneously while maintaining attention to detail in a fast-paced environment
- Strong problem-solving skills with the ability to resolve issues quickly and efficiently
- Positive, can-do attitude with demonstrated flexibility and adaptability
- Excellent organizational skills – you thrive on creating order from chaos
- Outstanding verbal and written communication skills – you can articulate ideas clearly and concisely
- Strong e-social capabilities – you're comfortable using digital collaboration tools and platforms
- Eagerness to learn and contribute to team success
Preferred Qualifications
- Previous experience in animation, film, or television production support roles
- Familiarity with pre-production workflows in creative industries
- Experience working with external vendors and creative partners
- Background in managing digital assets or creative documentation
Technical Skills & Software Proficiency
To succeed in this role, you should be comfortable with the following tools and technologies:
- Operating Systems: Mac and/or Windows proficient
- Industry Software: Final Draft 9.0, Adobe Acrobat Pro, Adobe Photoshop, Adobe Illustrator
- Animation Tools: ToonBoom Storyboard Pro (preferred but not required)
- Microsoft Suite: Advanced proficiency in Excel, Word, Outlook, and PowerPoint
- Digital Platforms: Experience with digital asset management systems and cloud-based collaboration tools
Why arenaflex?
At arenaflex, we more than just a company – we're a community of passionate professionals dedicated to creating extraordinary entertainment experiences. When you join our team, you become part of a culture that values creativity, collaboration, and innovation.
Career Growth & Development
We invest in our people. As a Pre-Production Artwork Coordinator at arenaflex, you'll have access to:
- Mentorship from experienced production professionals
- Cross-training opportunities across different production areas
- Pathways for advancement into higher-level production roles
- Professional development resources and training programs
- Exposure to cutting-edge production technologies and methodologies
Work Environment & Culture
We pride ourselves on fostering an inclusive, supportive work environment where every team member feels valued. Our culture emphasizes:
- Collaboration: We believe the best results come from working together
- Innovation: We encourage new ideas and continuous improvement
- Work-Life Balance: We support our team in maintaining healthy boundaries
- Creative Freedom: We give our people the space to think creatively and contribute meaningfully
Compensation & Benefits
We recognize that our team members are our greatest asset. That's why we offer competitive compensation and comprehensive benefits:
- Competitive Hourly Rate: $25 - $35 per hour based on experience and qualifications
- Full-Time Employment: Consistent 40-hour work week with stable scheduling
- Health & Wellness: Comprehensive health insurance coverage
- Paid Time Off: Generous PTO policy to support your wellbeing
- Professional Development: Access to training and career advancement opportunities
- Employee Perks: Exclusive access to arenaflex productions, events, and merchandise
- Remote Work Options: Flexible work arrangements where applicable
Ready to Make Your Mark?
If you're excited about contributing to world-class productions and want to be part of something truly special, we want to hear from you! This is your chance to join a team that's passionate about creating unforgettable entertainment experiences.
At arenaflex, we believe that great teams are built on diverse perspectives and shared commitment. Bring your skills, your enthusiasm, and your unique perspective – and help us create magic.