Financial Project Assistant

About the position Arcadis is seeking a Project Administrator in our Houston, TX office to support a major key account with project administration/financial project assistance for multiple project managers. The successful candidate must be interested in learning from Project Managers, must be well organized and professional, able to interface/communicate with internal team members on tasks and projects, able to meet multiple and simultaneous deadlines, and able to work both on teams and independently. Within the role, the successful candidate will also be asked to mentor junior staff. This position provides a wide variety of administrative, financial and staff support services at a team level. The position performs multiple related tasks and applies administrative procedures to resolve problems which may be non-routine in nature.

Responsibilities

• Supporting multiple project managers and teams with financial management, contract and subcontract administration.
• Assisting with project setup in Oracle
• Monitoring budgets
• Evaluating project performance
• Forecasting
• Tracking and resolving financial issues
• Managing invoicing
• Monitoring accounts receivable and unbilled items
• Following up as needed with accounting and project managers
• Providing financial support during audits and reviews
• Preparing and communicating purchase orders and subcontracts
• Monitoring insurance requirements
• Handling work orders
• Covering new client and vendor setups
• Training, mentoring, and supporting the professional development of junior staff
• Collaborating closely with internal operations managers and the finance team.
• Delivering or assisting in managing small- to medium-sized projects or programs, ensuring the efficient use of resources to meet project deadlines and deliverables.

Requirements

• Minimum years of experience: 4 years' relevant experience, including management of small-sized projects
• Education required: High School diploma with equivalent work experience in finance or accounting
• Strong computer skills including a high level of competence with Excel, Outlook, and Word.
• Strong written and verbal communication skills with a variety of audiences both internal and external.
• Strong proof reading and basic research skills. Nice-to-haves
• Bachelor's in finance or accounting or equivalent years of experience Benefits
• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.
• The salary range for this position is $53,000-85,000.

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