Front Desk Coordinator, Seligman Investments

Ameriprise Financial Services, LLC is seeking a Front Desk Coordinator for their Seligman Investments office in Menlo Park. The role involves managing visitor interactions, handling communications, and providing administrative support to ensure smooth daily operations.

Responsibilities

• Greeting guests, verifying credentials, directing visitors, and ensuring comfort
• Answering, screening, and forwarding calls; managing emails, correspondence, and deliveries
• Booking meetings, managing calendars, and coordinating conference room usage
• Data entry, filing, preparing expenses, and handling overflow tasks
• Keeping the reception and office area tidy, stocked, and organized; coordinating office repairs

Skills

• High School Diploma or GED (required); Associate's/bachelor's degree in hospitality or admin is a plus
• Previous roles in reception, customer service, or office administration are highly valued
• Excellent verbal and written skills; professional, friendly, and courteous demeanor
• Proficiency in MS Office Suite (Word, Excel, Outlook), scheduling software, phone systems, printers, etc
• Strong time management, multitasking, attention to detail, and ability to prioritize tasks
• Ability to handle issues calmly and professionally
• Reliability, punctuality, customer-focused approach, and ability to work under pressure
• Excellent communication & customer service
• Strong organization, multitasking, and time management
• Professionalism and ability to work under pressure
• Proficiency with office software (MS Office)

Benefits

• Vacation time
• Sick time
• 401(k)
• Health, dental and life insurances

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