Human Resources Generalist

The Administrative Office of the Illinois Courts is seeking a Human Resources Generalist to support various HR activities. The role involves recruiting, hiring, timekeeping, leave administration, and maintaining employee records.

Responsibilities

• Reviews attendance records for accuracy and contacts administrative authorities to reconcile issues, assists with entering and checking time used in HR/Payroll system. Reports any unpaid leave or dock days. May assist with quarterly and annual leave balance reporting
• Assists with recruitments, including the creation and dissemination of vacancy announcements both internally and externally, responds to applicants, performs reference checks, arranges and administers testing sessions, schedules and participates in interviews, and creates and maintains recruitment records
• Generates vacation payouts using HR/Payroll system
• Drafts and updates job descriptions and maintains classification-related documents
• Calculates employee’s leave benefits and answers questions concerning employee’s balances and leave policies
• Assists Human Resource Manager with leave administration, including tracking, recordkeeping, and communication
• Maintains Equal Employment Opportunity (EEO) information and generates reports for the Human Resource Manager’s review
• Processes Personnel Action Requests (PARs) in the HR/Payroll System and maintains related electronic records within the Human Resources Division
• Assists with Continuous Service Date calculations and inter-agency transfer requests
• Assists with judicial and non-judicial officer Statement of Economic Interest filings. Tracks individuals covered by statute, prepares and mails required correspondence, and coordinates annual reporting requirement with the Supreme Court Clerk’s Office and the Illinois Secretary of State's office
• Provides back-up assistance tracking judgeship terms and election data
• Notifies the Illinois Secretary of State’s Office, the Illinois State Board of Elections, and the Judicial Management Information Services Division of judicial officer changes
• Assists with calculating and checking judicial retention rates
• Maintains confidential employee databases and physical and electronic files
• Manages record retention requirements for human resource documents
• Generates a variety of letters and memos for the Human Resource Manager, Director and Deputy Director, Human Resources
• Performs research on human resource topics and provides findings to Human Resources leadership
• Performs other duties as assigned

Skills

• A bachelor's degree in human resources, business, or other related field plus one year of human resources experience or equivalent combination of education and experience is required
• Strong attention to detail
• Excellent organizational, time management, and interpersonal skills
• Knowledge of and experience using Microsoft Office
• Exceptional verbal and written communication skills
• Ability to maintain high standards of confidentiality and respond to change productively
• Ability to sit for extended periods of time
• Ability to travel and possess a valid Illinois driver's license and demonstrate proof of automobile insurance to operate a personal vehicle on state business
• Maintain a safe driving record
• Occasional overnight travel is required

Benefits

• An attractive judicial branch benefits package is offered
• Pension
• Medical
• Dental
• Vision
• Life insurance
• Deferred compensation options
• Vacation
• Sick and personal leave

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