AP Specialist: Inventory

Full Time Remote Opportunity

Statement of the Position

 The Accounts Payable Specialist is responsible for accurate and timely processing of invoices for payment.  This position is an hourly, non-exempt level position within the Accounts Payable Department.

 Company Description:

 At all levels, working at National Seating & Mobility provides the opportunity to directly impact our client’s lives by giving them self-reliance and independence. Our teams are comprised of passionate individuals, dedicated to providing the best care to each client. We focus on abilities by leveraging technology and creating mobility solutions that are as unique as our client’s needs.

Working at National Seating & Mobility is an opportunity to build a meaningful career, while leaving a lasting impact on the lives of those we serve. Located in more than 40 states, we strive for diversity and offer an array of benefits including 401k, company paid Long Term Disability, and tuition reimbursement.

We are looking to grow our enthusiastic and engaged team at NSM. Submit your resume and join a group of enthusiastic professionals dedicated to changing lives.

Duties and Responsibilities / Essential Functions

1.       Manage high-volume processing of inventory-related invoices.

1. Review, code and accurately enter invoices into the Accounts Payable system and related databases.
2. Validate pricing quantities, freight, and tax against purchase orders.
3. Maintain vendor files including documentation of open and closed invoices.
4. Reconcile vendor statements, investigate discrepancies and resolve past-due balances to maintain accurate accounts.

1.       Communicate with vendors to resolve invoice discrepancies and account issues.

2.       Utilize Excel to track, analyze, and report on invoice discrepancies, holds, and processing trends.

3.       Assist with additional tasks as assigned by the AP Supervisor and AP Manager.

1. Must maintain regular and predictable attendance.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to sit; use hands repetitively to operate standard office equipment. The employee is frequently required to reach with hands and arms.

Required Education, Experience & Competencies

·       High School Diploma or equivalency certificate.

·       3-5+ Years of Accounts Payable experience, preferably in an inventory, distribution, or manufacturing environment.

·       Strong understanding of three-way matching and inventory invoice processing.

·       Understanding of EDI processes.

·       Strong attention to details and ability to manage multiple priorities.

·       Strong analytical and problem-solving skills. 

·       Strong oral, written, and data entry skills. 

·       Working knowledge of Microsoft suite of products (i.e. Outlook, Word and Excel) and Adobe Acrobat.

·       High level of organization and accountability.

·       Experience working with data in Excel or similar tools; advanced skills (e.g., pivot tables, lookups) are a plus

This job description in no way states or implies that these are the only duties to be performed by this employee. He/She will be required to follow any other instructions and to perform any other duties requested by his/her supervisor.

Individuals will be expected to maintain a professional work environment at all times.