Practice Group Support Specialist
Nixon Peabody LLP is a law firm that offers a dynamic work environment focused on collective thinking and client success. The Practice Group Support Specialist provides administrative, operational, and business development support for the Construction & Real Estate Litigation practice group, managing information systems and assisting with client billing and essential administrative tasks.
Responsibilities
- Manage various aspects of document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents
- Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses
- Order, organize, and maintain documents and client files, ensuring proper filing and setup
- Prepare correspondence and materials as directed by attorneys
- Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients
- Handle client billing workflows and support year-end collection efforts in conjunction with the billing team
- Support training and integration of new team members, ensuring smooth onboarding
- Serve as a point of contact
- Support business development initiatives and assist with event follow-up
- Coordinate department team meetings and agendas
- Perform other duties as assigned
Skills
- 0-3 years of relevant experience within a law firm setting
- Bachelor's degree required. Experience in lieu of a degree will be considered
- Excellent communication skills, both verbal and written
- Attention to detail with the ability to handle difficult situations and meet varying deadlines
- Interpersonal skills with the ability to work with personnel at all levels
- Strong research, proofreading and editing skills
- Proficient in Microsoft Office Suite (i.e. Excel and Power Point)
- Ability to work independently with minimal supervision
- Demonstrated ability to handle multiple tasks concurrently
- Ability to thrive in a high-volume, deadline-driven work environment
- Willingness to learn new skills
Benefits
- Standard benefits package
- Additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications
Company Overview