We are looking for a highly organized and proactive Executive Assistant to support the operations of a growing business. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating tasks, communications, and daily operations.

The Executive Assistant will play an important role in keeping operations organized, supporting communication with clients, and assisting with administrative and operational tasks.

The ideal candidate must have advanced English communication skills and be comfortable participating in phone calls and virtual meetings with clients and team members.

Key Responsibilities

• Manage calendars, meetings, and scheduling • Organize tasks and follow-ups to ensure deadlines are met • Manage and respond to emails • Coordinate communication with clients and internal team members • Assist with preparation of documents, reports, and presentations • Schedule and coordinate Zoom meetings and phone calls • Communicate with team members and clients through WhatsApp and email • Support basic CRM updates and contact management • Assist with basic social media management such as scheduling posts or responding to messages • Prepare weekly updates and assist with general administrative tasks

Requirements

• Minimum 1 year of experience as an Executive Assistant, Administrative Assistant, or Operations Assistant • Strong organizational and time management skills • Ability to manage multiple priorities • Strong attention to detail • Reliable and proactive mindset

Required Tools & Skills

Candidates should be comfortable using:

• Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar) • WhatsApp for team and client communication • Zoom for virtual meetings • CRM systems (basic contact and lead management) • Basic social media management tools

Language Requirements

• Advanced English (required) Must be comfortable taking phone calls and participating in meetings

• Spanish or Portuguese (preferred)

Working Hours

Must be available to work during U.S. business hours (Eastern Time).

Compensation

Remote position (Latin America). Compensation based on experience. Starting at $500 (USD)