Recruiting Operations Coordinator

ECS is seeking a Recruiting Operations Coordinator to work remotely.

Overview

The Recruiting Operations Coordinator supports the execution of key recruiting processes, with a primary focus on offer coordination, reporting support, and operational activities across the hiring lifecycle. This role partners closely with Recruiting and Human Resources to ensure a consistent, accurate, and efficient candidate experience.

This position is ideal for an early-career professional with experience in HR or recruiting operations who is detail-oriented, process-driven, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Support the administration of the offer process, including drafting, coordinating, and tracking offer letters in partnership with Recruiting and Human Resources, ensuring accuracy, timeliness, and adherence to internal guidelines
• Manage and execute the employee referral workflow, including intake, tracking, routing referrals to appropriate recruiters, and maintaining accurate documentation within internal systems (e.g., SharePoint) in alignment with established processes
• Coordinate and track requisition approvals, ensuring all required approvals are completed accurately and in a timely manner prior to job posting and throughout the hiring lifecycle
• Perform job posting audits across internal systems and external job boards, ensuring postings are accurate, compliant, properly formatted, and aligned with organizational standards
• Assist in managing candidate transitions from selection through offer acceptance and onboarding coordination, helping ensure a smooth and professional candidate experience
• Maintain accurate and up-to-date records within the Applicant Tracking System (ATS), ensuring all candidate and requisition activity is properly documented
• Support the preparation, validation, and distribution of recruiting reports and metrics, including pipeline activity, time-to-fill, and offer tracking, and fulfill ad hoc reporting requests from Recruiting Leadership
• Assist with job posting management across internal systems and external job boards, ensuring positions are accurately represented and aligned with recruiting priorities
• Provide operational support across recruiting workflows, including process tracking, coordination of activities, and follow-up on outstanding items
• Contribute to the maintenance and organization of recruiting documentation, including standard operating procedures (SOPs), templates, and process guides
• Partner with Recruiting Operations team members to support ongoing process improvements and operational initiatives
• Respond to requests from Recruiting Leadership and team members, supporting ad hoc projects and operational needs as required

Hourly Rate Range: $24.04 - $28.85

General Description of Benefits