Administrative Assistant

Dudek is a 100% employee-owned firm supporting clients nationwide, delivering projects that improve and protect the built and natural environments. They are seeking an energetic, detail-oriented HR Administrative Assistant to provide administrative and operational support to the Human Resources team and assist with various HR functions.

Responsibilities

• Provide administrative and operational support to the Human Resources team
• Maintain employee files and update HR databases under supervision
• Enter and track employee data (Annual Harassment Training, Performance Reviews, policy rollouts, etc.)
• Prepare offboarding paperwork and support onboarding activities, including updating orientation materials and assisting onsite staff
• Respond to routine employee inquiries or direct them to appropriate HR staff
• Generate HR reports and compliance-related documentation
• Maintain digital and physical labor law postings
• File, scan, and organize confidential HR documents while maintaining strict confidentiality of employee information
• Coordinate HR team and office events (staff lunches, birthdays, anniversaries, etc.)
• Perform general administrative duties including data entry, emailing, scheduling, and document preparation
• Support general office administration tasks such as ordering supplies, receiving and distributing mail, and shipping packages
• Assist with project-related tasks and HR initiatives as needed
• Identify opportunities to improve HR processes and administrative efficiency

Skills

• High School Diploma or equivalent
• Minimum of 1–2 years of experience providing administrative support in a mid-size company
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Must possess a valid driver's license and active personal automobile liability insurance by the first day of employment
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field
• Previous experience in an HR support role
• Familiarity with HRIS systems and employee database management
• Experience supporting onboarding and offboarding processes
• Experience coordinating employee engagement or office events

Company Overview