Administrative Assistant
MRI Software is seeking an Administrative Assistant to support daily office operations with a focus on mail handling and document management. This role involves ensuring the timely processing and organization of client documents to assist accounting and operational teams.
Responsibilities
- Retrieve and review incoming physical mail on a weekly basis
- Sort, organize, and compile mail for distribution to assigned accountants
- Prepare and send outgoing mail, ensuring accuracy and timeliness
- Log and track receipt of client documents
- Scan and upload client documents to the internal server in accordance with company procedures
- Maintain organized digital and physical filing systems
- Ensure confidentiality and proper handling of sensitive client information
- Communicate with internal staff regarding document receipt and status updates
- Perform general administrative support tasks as needed
- Complete other duties as assigned
Skills
- High school diploma or equivalent required
- Prior administrative or office support experience preferred
- Strong organizational and time management skills
- Attention to detail and accuracy in document handling
- Basic computer skills, including file management and document uploading
- Ability to manage repetitive tasks efficiently and consistently
- Strong communication skills and ability to follow instructions
Benefits
- Medical coverage options and HSA benefit
- Competitive 401k plan
- Parental Leave Program
- 20 days PTO plus observed Holidays, plus 16 hours of ‘Flexi’ time a year
- Tuition Reimbursement offerings
- Flexibility of working from anywhere in the world for two weeks out of the year
Company Overview