Invoice Processing Clerk

Holland Partner Group is a residential property management company seeking an Invoice Processing Clerk to join their Accounting team. The role involves processing invoices, maintaining service contracts, and ensuring compliance with company policies and procedures.

Responsibilities

• Enter and process invoices for purchase order (PO) required vendors, ensuring accuracy, alignment with purchase orders, and that documentation is received and recorded in a timely manner across multiple databases
• Process invoices for non-PO vendors in accordance with company guidelines, ensuring appropriate coding, approvals, and supporting documentation are obtained
• Monitor AR aging reports for designated vendors, following up on outstanding balances, coordinating with vendors and internal teams to resolve issues, and identifying and escalating aging concerns
• Setup and maintain all Yardi system service contracts
• Research, investigate, and resolve invoice issues, discrepancies, and inactive vendors
• Maintain electronic files according to Holland Standard Operating Procedures
• Collaborate with on-site staff to reconcile issues and discrepancies
• Complete all weekly/monthly KPI reporting
• Identify opportunities for process improvements and provide recommendations to the Accounting Operations Supervisor to enhance efficiency, accuracy, and consistency
• Ensure compliance with Holland policies and procedures
• Attend and participate in training programs as required
• Represent Holland Partner Group in a professional manner at all times
• Perform all other duties as directed and assist the overall team effort

Skills

• High School Diploma or equivalent is required
• Six (6) months experience in a data entry or administrative role required
• Ability to perform basic to intermediate mathematical functions
• Strong verbal and written communications skills
• Ability to accurately perform multiple tasks in a complex and fast-paced operating environment while maintaining a strong attention to detail
• Competency in Microsoft Word, Excel, and Outlook
• Strong customer service orientation
• Excellent organizational and analytical skills
• Ability to work well with others
• Ability to lift or move up to twenty (20) pounds
• Hearing and visual ability to observe and detect signs of emergency situations
• Fluency in English both verbally and non-verbally
• A college degree in accounting or other related coursework preferred
• Experience in residential or commercial property management preferred
• Computer literacy and familiarity with property management systems, including Yardi software, preferred

Benefits

• Health care benefits (Medical, Dental, Vision, HSA, FSA)
• Income replacement (Long-term Disability)
• Retirement savings through our 401(k), including employer match
• Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA)
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Paid Time Off (PTO)
• State mandated Paid Sick Leave
• Paid holidays
• Volunteer Time Off (VTO)
• Generous Sabbatical after every 5 years of service
• Profit share programs

Company Overview