Export Coordinator

H2O Innovation is a leader in customized water and wastewater treatment solutions using membrane technologies. We have an enthusiastic team of professionals working in an international and ever-growing environment. H2O Innovation work culture is based on 3C's: Celebrate & Communicate & Care. H2O Innovation encourages entrepreneurship and celebrates achievements. We work together to achieve ambitious goals in an atmosphere where fulfilling commitments and integrity are valued.

Based in India and working under an independent contractor relationship, the Export Coordinator will work closely with the H2O Specialty Products division and acts as a key liaison between vendors, logistics partners, internal stakeholders, and statutory authorities to ensure timely procurement, dispatch, documentation, and payments, while maintaining quality and compliance standards. This is a hands-on role requiring strong coordination skills, commercial acumen, ERP proficiency (IFS preferred), and the ability to manage stakeholders across multiple geographies.

This is currently a home office position and may change in course of time as the organization grows in India.

Key Responsabilities

Procurement & Vendor Management

• Co-ordinate with contract manufacturers for timely dispatches.
• Process contractor purchase orders and service orders through IFS ERP.
• Coordinate with global teams to support procurement requirements.
• Liaise with contractor and logistics partners to plan and execute dispatch schedules.
• Negotiate pricing and commercial terms for third-party services, where applicable.
• Support vendor identification, onboarding, and development.
• Review and validate contractor invoices to ensure accuracy and readiness for payment.
• Contribute to continuous improvement in sourcing, lead times, and cost efficiency.

Expediting, Commercial & Export Operations

• Prepare and manage export and commercial documentation (invoices, packing lists, compliance documents) using IFS.
• Conduct regular visits to vendor sites to:
• Monitor production progress and expediting milestones
• Perform basic quality checks
• Track critical orders and proactively follow up to ensure on-time delivery and issue resolution.
• Coordinate with logistics providers to ensure smooth dispatch and customs clearance.

Compliance, Statutory & Government Coordination

• Coordinate with government, customs, and statutory authorities for:
• Import/export documentation;
• Certifications, permits, and approvals;
• Taxes, duties, and applicable fees;
• Ensure timely submission of statutory reports and filings.;
• Stay up to date on regulations related to trade, taxation, and commercial operations.

Qualifications and Experience

Essential

• A minimum of 5 years of experience in procurement, commercial operations, export documentation, and expediting roles;
• Tangible experience handling Indian export documentation;
• Strong working knowledge of ERP systems (IFS preferred);
• Fluency in written and spoken English;
• Proven experience dealing with vendors, logistics partners, and government/statutory bodies;
• Willingness to travel locally;
• Flexible with schedule to accommodate colleagues working in different time zones.

Preferred Competencies

• MBA in Export–Import Management;
• Bachelor’s degree in Commerce;
• Strong negotiation and commercial judgment;
• High attention to detail and compliance orientation;
• Ability to manage multiple stakeholders and priorities;
• Willingness to travel locally for vendor and statutory visits;
• Independent, proactive, and solutions‑focused working style.

Compensation & Benefits The Consultant is engaged as an independent contractor. As we establish our local operations in India, we are building a competitive and locally aligned compensation structure. The final package will reflect market benchmarks and the successful candidate’s experience.