Pennsylvania Medical Society - CME Administrative Assistant

Pennsylvania Medical Society

POSITION SUMMARY

The Pennsylvania Medical Society (PAMED) is a leading organization dedicated to enhancing the practice of medicine in Pennsylvania. We support healthcare providers through advocacy, education, and innovative solutions to improve patient care. This remote, part-time position offers a daily flexible schedule during core business hours with a maximum fifteen (15) hours per week while contributing to the vital operations of our Continuing Medical Education (CME) programs. This position does not require specialized knowledge of CME accreditation requirements.

ESSENTIAL DUTIES

• Review and respond to telephone and email inquiries received from members and organizational customers, redirect communications to other CME team members as appropriate.
• Fulfill requests for CME certificates, transcripts, etc. Track forms and attachments received from CME customers and file in appropriate electronic files.
• Review course completion reports and process any changes and resubmissions needed.
• Assist with reaccreditation notices and survey confirmations.
• Process volunteer/faculty expense reimbursement forms/check requests.
• Review activity application tracking software for overdue notices.
• Assist with meeting scheduling, logistics, and food arrangements for remote and/or in-person meetings.
• Actively assesses and improves contributions to company culture by practicing advocacy meaningfully, encouraging and respecting individuals’ ideas and experiences, elevating colleagues’ confidence to bring their whole and best selves to work, and navigate all communication based in active listening and thoughtful dialogue.

ADDITIONAL DUTIES MAY INCLUDE

Assist with coordination of other CME, Membership & Services, and/or PAMED initiatives, as well as other duties that may be requested or assigned.

PHYSICAL ACTIVITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sedentary work. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Hearing and speech to communicate in person, before groups, and over the telephone. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Operation of a motor vehicle, occasionally

This PDQ accurately reflects the duties, qualifications, and other requirements of this position.

REVISION DATE: 01/12/2026

EOE - It is the policy of PAMED to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, citizenship, genetic information, possession of a General Educational Development certificate as opposed to a high school diploma, or any other characteristic protected by applicable federal, state or local law. This commitment applies, but is not limited, to decisions made with respect to hiring, placement, compensation, benefits, promotions, demotions, transfers, terminations, layoffs, return from layoffs, administration of benefits, and all other terms and conditions of employment.

QUALIFICATIONS: Required Skill/Education/Knowledge

• Basic computer skills.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Experience with Microsoft Office - Outlook, Teams, Word, Excel, etc.
• Experience with Zoom technology or a comparable virtual meeting platform.
• Ability to work independently and manage time efficiently in a remote environment.
• Previous administrative experience required; a willingness to learn is essential.