Senior Associate - Centralized Payment
Job Purpose
Responsible for accounting of the below mentioned companies including staff payments, vendor payments and monthly financial reporting along with FA Addition & Flexposting. Recording of expenses of all these subsidiaries on the basis of nature of expense through Fusion Oracle HRMS, Oracle AP and Oracle GL. Similarly preparing the payment of Telecommunication lines including Scheduled and Non-Scheduled bills on monthly basis.
Mashreqbank UAE
Idfaa
Injaz Services FZ LLC
Key Result Areas
Accounting and payment of MB AP & Subsidiaries Staff reimbursement/claim & Vendor invoices
Processing of Staff monthly allowances, salary, rewards, incentive, etc in HRMS system & preparation of monthly reconciliation and financials.
Addition, Retirement, Deletion along with monthly reporting part of Fixed Asset.
Receive the staff and vendor payments for all the subsidiaries from various departments and scan and index the payments documents on timely basis in EDMS processing queue.
Prepare the End of Service settlement for the resigned/terminated staff and prepare the settlement of outstanding liabilities as per the HR instructions.
Posting of all the vouchers in iFLEX, generated by payments section including Mashreqbank AP, HRMS and all subsidiaries
Prepare contra for all AP/HRMS related payments on daily basis.
Support the and resolve the queries from the staff related payment variances and discrepancies.
Prepare Injaz IFRS Report on monthly basis including Quarterly Performa Reports for ongoing submission to MIS Report.
Review the bank reconciliation of Injaz and settle the outstanding entries before the monthly billing and closing process.
Assist the team leader for final audit of all subsidiaries by providing the required data and supporting documents as per audit requirements.
Provide support and assistance to the team related to the day to day payments and monthly reporting activities.
Perform UAT on regular basis for all HRMS/AP changes and amendments in the Oracle system for Mashreqbank and all subsidiaries.
Prepare DU Etisalat payment with due control, allocate correctly to business groups and maintain all records related to the process.
Create Bonus Provisions and VAT voucher transactions.
Pass payments and transactions related to MB , Idfaa and Injaaz.
Access Review of systems and drives for entire unit.
Branch balancing of Flex vs Oracle for all entities.
Post all the vouchers generated by Mashreqbank Qatar AP/HRMS in IFLEX and prepare contra to the Branch Accounting unit for reconciliation.
Perform as back up for Mashreqbank/Idfaa/Injaaz AP and HRMS payments related activities.
Operating Environment, Framework and Boundaries, Working Relationships
Job demands the good knowledge and understanding HR policies and authority of approval as defined in ADM.
Understanding of Chart of Accounts of all subsidiaries for proper accounting.
Good knowledge of Fusion Oracle HRMS, Oracle AP, Oracle GL, Oracle Discoverer, FlexCube, for smooth function of various processes.
Job demands good relationship with HR, Administration department, all UAE Branches, all the bank wide staff, auditors and other various departments.
Problem Solving
Plan the day to day activities on the basis of priority to avoid any delay to the process.
Ensure high level of accuracy in all the process to reduce QC by the upper level management.
Good coordination with related departments and units to solve the issues on urgent basis.
Decision Making Authority & Responsibility
Demands the accuracy and prioritization of work on the demand without affecting any other process or activities to be completed.
Knowledge, Skills and Experience
Graduation in commerce / Accounting stream/ Excellent MS Skills
Knowledge of systems – Fusion Oracle HRMS, Fusion Oracle AP, Fusion Oracle GL, Oracle Discoverer, FlexCube, EDMS and proficiency in other applications.
The Job holder should have excellent interpersonal and written/spoken communication skills.