Administrative Assistant

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. They are seeking a high output, thoughtful, and skilled Administrative Assistant to provide administrative support to ensure efficient operation of Executives at Clio. The role involves handling various tasks including managing executive calendars, coordinating events, and maintaining organized records.

Responsibilities

• Supporting executives, managing executive calendars, meetings, appointments and travel plans
• Coordinate events and onsites in collaboration with Executive Assistants
• Act as a main point of contact for OCEO team in Toronto for onsites and other in-person events
• Manage monthly expense reports and maintain organized records
• Coordinate all aspects of executive travel, including itineraries
• Handling inquiries and requests, triaging business priorities with support from Executive Assistant
• Provide support to the OCEO team and collaborate with other departments
• Contribute to the OCEO internal resources and community of best practices
• Administer department tools including our knowledge management system, ensuring content is up to date
• Assist with special projects and other related duties as assigned
• Liaise with the Workplace Experience and other business teams as required

Skills

• 1-2 years of proven Administrative experience
• Proficiency in Google Suite and Slack
• Strong organizational and time-management skills
• Clear and concise communication both written and verbally
• Ability to multitask and prioritize tasks efficiently
• Attention to detail and problem-solving skills
• Professional demeanor and ability to work both independently and as part of a team
• Experience in event planning or management
• Expense management experience, specifically using Concur

Benefits

• Top-tier health benefits
• Dental, and vision insurance
• Flexible time off policy, with an encouraged 20 days off per year.
• $2000 annual counseling benefit
• RRSP matching and RESP contribution
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Company Overview