Outreach System and Campaign Virtual Support

Role Overview:

We are seeking a highly skilled, tech-savvy Outreach Systems & Campaign Manager to build, manage, and optimize large-scale outreach systems. This role focuses on executing high-volume email campaigns and establishing partnerships with government organizations, Indigenous centers, and large institutions across Canada.

This is not a basic administrative role. The ideal candidate is strategic, proactive, and capable of building systems that drive real business outcomes particularly securing high-value partnerships and long-term contracts.

Scope of Work:

• Build, launch, and manage bulk email outreach campaigns using structured templates and messaging
• Identify and research target organizations (government, corporate, Indigenous centers, institutions)
• Execute high-volume outbound campaigns with consistent follow-ups
• Position and pitch programs, workshops, and retreat offerings effectively
• Develop and continuously improve outreach systems, workflows, and processes
• Utilize AI tools to streamline research, targeting, personalization, and automation
• Track campaign performance and optimize for conversions and engagement
• Support two core projects:
• Personal coaching & group coaching programs
• Retreats and breathwork experiences
• Contribute to scaling outreach efforts into large networks and institutional partnerships

Qualifications:

• Proven experience in outreach campaigns, lead generation, or email marketing
• Strong systems-thinking ability (process building, automation, optimization)
• Excellent written and spoken English communication skills
• Highly organized, proactive, and detail-oriented
• Comfortable handling high-volume outreach and rejection (resilient mindset)
• Strong technical aptitude and ability to quickly learn new tools
• Experience using AI tools in workflows (highly preferred)
• Background in marketing, sales, or design is a plus (not required)
• Must be mid- to high-level (entry-level candidates are not a fit)

Tools Required:

Candidates should be proficient or comfortable learning:

• Email marketing platforms (e.g., Mailchimp)
• AI tools such as ChatGPT, Claude, Perplexity AI
• Basic design tools like Canva (nice to have)
• Optional: video/content tools like CapCut
• Any additional automation or system-building tools are a strong advantage

Shifts & Hours:

• Full-time position
• 40 hours per week (8 hours/day, 5 days/week)
• Working hours: 9:00 AM – 5:00 PM (Vancouver, Canada time – PST)
• Includes a 1-hour unpaid break
• Growth Opportunity
• Long-term engagement
• Expanded responsibilities in scaling operations and strategy

Target Start Date:

• As soon as possible
• Expected shortlist and interviews within 1 week
• First month will serve as a performance trial period