Production Coordinator, VFX

SDFX Studios is a visual effects company seeking a Production Coordinator to support the daily operations of their VFX shows. The role involves organizing reviews, capturing notes, and maintaining communication across departments to ensure production efficiency.

Responsibilities

• Prepare, schedule, and run daily internal reviews with the VFX Supervisor, Creative Supervisors, and Production Management
• Capture clear, accurate notes during review sessions and distribute them promptly to Supervisors, artists, and partner facilities
• Document key points and action items from production check-ins, supervisor syncs, scheduling discussions, and other cross-department meetings
• Keep shot, task, and asset information current in the production database, ensuring accuracy based on guidance from the Production Manager and Producers
• Track daily priorities, assignments, and shot status, and follow through to confirm tasks are progressing as expected
• Raise any scheduling, workflow, or resource concerns with the Production Manager and Producers, and assist with follow-up as needed
• Support turnovers, deliveries, editorial updates, and incoming client materials in coordination with Production Management
• Organize and maintain assets, editorial elements, and reference materials with proper version control
• Maintain clear, consistent communication with Supervisors, Producers, the Production Manager, artists, and external partners
• Collaborate closely with the production team while reliably carrying out assigned tasks

Skills

• Strong written and verbal communication skills with the ability to document, share, and escalate information clearly
• Well-organized and detail-oriented
• 60+ words-per-minute typing skill required
• Proficient in Microsoft Office (especially Excel) and familiar with production tracking tools (ShotGrid, ftrack, Airtable, or similar)
• Understanding of VFX pipelines and interdepartmental workflows in deadline-driven environments is a plus
• Experience maintaining database integrity is a plus
• Flexibility to work remotely or in-studio, including occasional extended hours or weekends to meet deadlines
• Asset management experience is a plus

Benefits

• A comprehensive package of health, retirement, and insurance benefits and paid time off
• Retirement
• Select insurance benefits
• Where required by law, health benefits

Company Overview